Executive Assistant -Schools Department - Education Centre

Executive Assistant
Schools Department - Education Centre
Company Overview
As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 27,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.
RVS is located on the traditional territories of the Blackfoot Confederacy including the Siksika, Kainai, Piikani Nations; the Tsuut'ina Nation, the Stoney-Nakoda, including the Chiniki, Bearspaw and Wesley Nations; and the Métis Nation of Alberta Region 3.
Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.
The Opportunity
RVS invites applications for a full-time (35 hrs/wk) Executive Assistant position starting August 14, 2023. As a member of the Schools Department team, the Executive Assistant will perform a variety of administrative duties while coordinating the efficient operation of the department. The location of this position will be at the Education Centre in Airdrie, Alberta.
Responsibilities Include

• Organizes and coordinates Associate Superintendent’s and their department’s immediate and future commitments and ongoing action items
• Provides administrative support to divisional and/or board committees as required
• Monitors department budgets and resources
• Proactively coordinates and composes communication with internal and external stakeholders in a timely, accurate and professional manner
• Orders supplies, creates requisitions and codes expenditures appropriately, tracking budget lines that are the responsibility of the Associate Superintendent
• Responds to inquiries and significant concerns in a timely manner, redirecting as appropriate
• Provides confidential and diversified administrative support to the Associate Superintendent including coordinating and supporting meetings, coordinating internal/external communication, preparing presentations, submitting expenses, reports, and formal documents
• Conducts and/or coordinates research, analysis, synthesis of information and data to inform decision making
• Responsible for departmental document management including maintenance of administrative procedures, forms, handbooks and manuals

Education/Experience

• Previous experience in a school division would be considered an asset
• An equivalent combination of education and experience may be considered
• Minimum 3 years’ experience supporting an executive level professional preferably in the public sector
• Post-secondary diploma in business administration or a related field
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
• Previous supervisory experience is considered an asset

Rocky View Schools Benefits

• 8 Earned Days pro-rated based on start date
• Free parking
• Hybrid (one day a week, working remotely) with Supervisor approval
• 6 weeks Vacation pro-rated based on start date
• Professional development and training opportunities
• Defined Pension Plan
• Flex Benefits Plan (Extended health, Dental, Wellness/Health Care Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)

Pre-Employment Requirements

• The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
• Proof of qualifications/education as required by the position

Open to: Internal and External applicants
Salary: $67,500 to $72,500 per year
How To Apply
We request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume and contact information of three professional references.
Quote Job Code #3538278
Closing Date: On or before June 30, 2023 by 12:00 PM
Rocky View Schools
Human Resources
https://www.rockyview.ab.ca/careers/current_opportunities
We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.