Coordinator | Duty To Accommodate (Dta) Job Search

Interior Health is hiring a term-specific full-time Coordinator, Duty to Accommodate (DTA) to join our Employee Health and Wellness team. This term will go until approximately June 01, 2025.
The Duty to Accommodate (DTA) Job Search Coordinator oversees the implementation, delivery, monitoring, and evaluation of the Interior Health (IH) DTA job search function/ process. The Coordinator manages and participates in the DTA job search process and provides procedural and technical guidance to Employee Relations Service Partners to support IH in meeting its DTA obligations as specified within Collective Agreements, Human Rights law, and IH policy.
The Coordinator creates, implements, and maintains various tracking and reporting systems and provides regular monitoring and analysis of DTA job search and placement metrics and reports; provides related research and support to the HR and Employee Health & WellnessTeam; and establishes and maintains collegial and collaborative relationships with Employee Relations, Managers, employees, and union partners (e.g., DTA and Enhanced Disability Management Program Representatives, Local Stewards, and Labour Relations Officers).
Some Typical Duties And Responsibilities Include

• Acting as the first point of contact and conduit between Employee Relations, Manager, and unions for employees requiring DTA;
• Preparing and distributing correspondence of a confidential nature (e.g., DTA Agreements);
• Ensures that timely and high quality DTA job search related information, reporting, and statistics are available for decision-making. Conducts issue analysis, ensuring operational linkages with Employee Health & Wellness.
• Liaising with Employee Relations and Managers to determine possible skill set match of DTA employees and essential skills and qualifications of positions (e.g., vacancy);
• Booking meetings and coordinating meeting logistics.
• Undertakes Employee Health & Wellness related projects as assigned.
• Assists in the development and updating of the DTA section of the Employee Relations information repository (currently ‘Team Site’).
• Performs Employee Relations DTA job search-related activities to meet workload/capacity demands including (but not limited to):
• Keeping abreast of job vacancies using existing technology/programs and data to enable identification of possible placements;
• To support cost-effective LTD claims management, coordinates, carries out, and provides process and technical guidance to Employee Relations Advisors in regular reviews of vacancies and identifying and determining available comparable positions for placement of employees applying for LTD or already on LTD claims. Ensures adherence to LTD language for available comparable positions as outlined in the Health Sciences and Support Community Subsector, Health Services and Support Facilities Sub Sector, and Heath Sciences Professional Collective Agreements.
• Researches leading practices for, develops, documents, implements, and updates the DTA job search process (including transitional duties and LTD Availability of Comparable Positions) as directed. Prepares related proposals and briefing documents.
• As required and in collaboration with the Employee Health & Wellness team, coordinates, facilitates, and/or supports the delivery of Manager education sessions regarding relevant DTA and transitional duties (e.g., program updates and legislative or collective agreement amendments).
• Identifies potential “frustration of employment” contract situations for files where DTA job search has been exhausted and prepares detailed supporting documentation for file review and action by Employee Relations.
• Coordinates and guides the day-to-day operational delivery of the DTA job search, vacancy/position matching, and placement process for IH employees requiring (and approved for) employment accommodation based on functional medical restrictions and limitations provided by the Employee Health & Wellness Team. Provides process and technical guidance and support to Employee Relations Service Partners throughout IH who perform the DTA job search function. Identifies for the Leader, Employee Relations any trends and issues that may adversely impact IH’s ability to meet its DTA employment and transitional duties obligations.
• In consultation and collaboration with Employee Relations, EHW Advisors and Labour Relations, works with operational Managers to create, update, and maintain a centralized inventory of ‘Transitional’ duties (e.g., project positions and bundled tasks) for consideration and assigning of transitional duties to staff with a confirmed DTA.
• Partnering with the Employee Relations team to ensure a functional fit as per objective medical documentation;
• Updating the vacancy tracking system and other related tools for tracking and reporting of relevant HR metrics such as activity updates and quarterly reports;

Some Benefits Of Joining Interior Health
An attractive remuneration package and excellent career prospects await the right candidate. We offer one of the best benefit packages and pension plans in Canada. In addition to Medical, Dental and Extended Health coverage, we also offer paid annual vacation starting at 4 weeks (20 days) up to a maximum of 7 weeks (35 days). We also offer an attractive defined employee pension plan, disability and life insurance, and options for maternity &/or paternity leave top-up.
Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. Together, we create great workplaces. Apply today!
Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Aboriginal (First Nations, Métis, or Inuit).