Client Services Coordinator Jobs

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and do-gooders, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do.

Explore the Calgary Studio and join us!How you'll make a difference:

• Monitor travel and events calendar and communicate updates to the studio
• Ship and receive courier packages, including coordinating and tracking secure packages
• Manage the general phone line and redirect calls and general inquiries in a timely manner
• Act as experience ambassador for clients and DIALOGers visiting the studio
• Support facility management functions including work order coordination and database management, security badge and access assignments, and daily office operations and upkeep
• Provide general administrative and accounts payable support as required 
• Assist with ordering and maintaining stationery, office and kitchen supplies 
• Coordinate Lunch n Learns and manage catering for meetings and in-studio events 
• Maintain and take pride in the appearance, set-up, and organization of meeting rooms, common areas, and kitchen
• Manage and maintain studio seating plans and hotel desk usage
• Work alongside the People & Culture, Safety, and Information Technology teams to provide a seamless onboarding experience for new DIALOGers

Who you are:

• Calm and experienced in solving problems in high-pressure situations
• Self-motivated with effective management of competing priorities 
• Have a passion for delivering exceptional and professional client services
• Proficient with Microsoft Office programs
• Versatile, able to multi-task and demonstrate strong attention to detail 
• Previous experience in a professional services environment would be an asset 
• 3+ years of experience within a client services, receptionist or similar role 
• Exceptional written and verbal communication and interpersonal skills are critical  

Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, continued growth through Learning & Development support, RRSP matching and competitive medical and dental benefits coverage upon the first day of employment are just a few of the benefits that DIALOGers enjoy.

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.