Clerk/Secretary - Queen's Park Care Centre - New Westminster

Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.
Our team of nearly 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more .
We are currently looking to fill a Part Time opportunity for a Clerk/Secretary at Queen's Park Care Centre located in New Westminster, BC.
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Fraser Health is proudly recognized as a BC Top Employer . Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.
Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.
Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.
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Detailed Overview
Reporting to the Manager, Patient Access & Community Transition and in accordance with the mission, values and goals of Fraser Health, the Clerk provides secretarial and clerical support to the Queen's Park Care Centre. In addition, the Clerk is responsible for the maintenance of resident trust accounts.
Responsibilities

• Performs clerical duties such as answering routine questions, opening and distributing mail, data entry, filing, compiling documents, and delivering and picking up items. Maintains stationary and supply levels by monitoring stock, preparing stores requisitions and restocking supplies when delivered.
• Composes and signs correspondence such as confirmation of appointments and form letters as directed or drafts correspondence for review and signature.
• Maintains resident trust accounts; meets with residents/families to review information and determine billing instructions and methods of payment, obtains necessary signatures, requests and receives deposits, issues receipts, prepares and sends trust account statements, forwards funds received to finance for processing. Maintains related records and follows up on delinquent accounts.
• Monitors access to the main entrance. Intervenes as appropriate and/or alerts security in order to protect the safety of patients/residents and staff.
• Performs receptionist duties by receiving and forwarding calls, receiving visitors, providing information and directing individuals to appropriate areas.
• Maintains various records and departmental operating statistics.
• Sets up and maintains manual and electronic filing systems, databases and records for a variety of materials. Tracks information and prepares summary reports as required.
• Types technical and non-technical materials such as correspondence, medical reports, statements, medical billings, various documents and reports, and educational materials.
• Maintains appointment calendars by arranging and confirming appointments.
• Arranges meetings as directed, books meeting rooms, types and circulates notices and agenda. Records, transcribes and distributes notes or minutes of meetings.
• Performs other related duties as assigned.
• Performs recording, timekeeping and attendance keeping functions; maintains timekeeping records for staff and submits to payroll. Receives and processes requests such as vacations, leave of absence by preparing appropriate documentation and forwarding for approval. Maintains records of staff.

Qualifications
Education and Experience
Grade 12 and three (3) years of recent related experience or an equivalent combination of education, training and experience.
Skills And Abilities

• Physical ability to carry out the duties of the position.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability o operate related equipment.
• Ability to organize work.
• Ability to keyboard at 45 wpm.