Analyst, Procurement Intake [Scotiabank]

Requisition ID: 183163

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As an Analyst, Procurement Intake, you will contribute to the overall success of the Global Procurement Services department serving the global enterprise, by ensuring that your specific individual goals, goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives. You will ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? In this role you, will:

• Use Bank tools to search for information relevant to intakes (e.g. Software Standards portal, Contract Database)
• Apply knowledge of Procurement Policy, Standard Operating Procedures, and Work instructions to determine which purchasing channel is the best for the product/service being requested
• Log information in internal trackers as needed
• Monitor the intake mailbox
• Apply knowledge of Work Instructions and the P.I. Rule Book to determine which GPS team to route the intake to
• Interact with other teams in the Bank Technical Teams to facilitate technical issue resolution where required
• Use the Procurement Intake and Risk Assessment tool to review intakes, create action plans, action intakes, search for information etc.
• Interact with users to indicate next steps, as needed
• Review intakes for goods and services for completeness and compliance. Set up Action Plans in the system to obtain additional information or documentation as needed. Interact with Requestors verbally for clarifications
• Operate the Procurement Intake function whose goal is to direct intakes for goods and services to the right channel for negotiation, contracting or ordering

As a Member Of Procurement Operations, You Will

• Prepare reports that provide volumes, performance, and other relevant metrics (based on KPIs, and insights sought). May require data extraction from systems, review of data quality, data manipulation. The report may be in PowerBI.
• Contribute to or assist in cross-functional initiatives
• Follow Standard Operating Procedures/Work Instructions to execute activities and pay strong attention to detail to ensure data quality and consistent delivery of service within the Services Level Objective / Operating Level Agreement
• Identify gaps or opportunities in our process or platforms, and make improvement recommendations
• Review and update SOPs/WIs as needed to reflect latest process
• Contribute to organizing and maintaining document repositories in SharePoint
• Assist in the training and onboarding of new team members
• Escalate issues to your Senior Analyst and Manager, and tracks to resolution

We'd Love To Work With You If You Have

Do you have the skills that will enable you to succeed in this role.

• Good knowledge of Microsoft Office (Excel and PowerPoint)
• High school diploma or higher
• Experience with Coupa, Icertis or other Procurement software is an asset
• 2+ years of operations, help desk, support service, project management, business analysis, business process improvement, and/or business in general
• High level of self-motivation and initiative, ability to operate effectively as a team player
• Analytical skills, data collection and manipulation experience
• Good customer service skills when dealing with internal and external stakeholders
• Good written and oral communication skills
• Experience with visualization tools (e.g. PowerBI, Tableau) is an asset
• Ability to be detail oriented
• Experience contributing and delivering effective presentations to management

What's in it for you?

• A competitive compensation and benefits package
• A great opportunity for a position in Global Procurement at one of the leading Banks in the segment
• An organization committed to making a difference in our communities– for you and our customers
• Internal development to support your growth and enhance your skills
• The opportunity to join a forward-thinking company surrounded by a collaborative team of innovative thinkers.
• A rewarding career path with diverse opportunities for professional development
• We have an inclusive and collaborative working environment that encourages creativity, curiosity, and celebrates success!

This position is located Downtown Toronto.
Location(s): Canada : Ontario : Toronto
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.