Admitting Clerk - Health Records

Click here to apply as an internal applicant.
Req ID: 162888
Company: Nova Scotia Health
Location: Eastern Zone, Strait Richmond Hospital Department: IMIT HIS Health Records SRH
Type of Employment: Temporary Hourly FT long-assignment ( 100% FTE) x 1 position(s)
Status: CUPE Admin Professionals Position
Posting Closing Date: 17-Aug-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About The Opportunity
The incumbent will perform clerical procedures related to chart processing control. Schedule will be evening shifts with the possibility of weekend and holiday shift coverage. Specific duties can include:

• Process inpatient admissions, day surgery and outpatient records ensuring that charts are received in the department in an appropriate time
• Provide excellent client service in a fast-paced, deadline-driven environment
• Receive and process telephone inquiries
• Maintain appropriate registers and distribute to appropriate agencies as required
• Process all types of patient/client documentation
• Maintain the accuracy of the Master Patient Index (MPI) in Meditech
• Maintain chart control procedures to ensure accurate chart retrieval/maintenance
• Maintain confidentiality of all communications, written and verbal
• Incumbent utilizes NShIS
• Provide assistance to physicians as required for chart completion
• Physical ability to perform the duties of the position, including bending, carrying, walking, pushing and sitting for long periods of time
• Prepare, scan and verify outpatient, inpatient and day surgery records to continuously create and support the Enterprise Medical Record (EMR) and the Electronic Health Record (EChart)

About You
We would love to hear from you if you have the following:

• Good interpersonal and communication skills – a high degree of tact, judgment, and confidentiality
• Proficient keyboarding skills with clear demonstrated knowledge of Windows
• Grade 12 plus successful completion of a one year secretarial or business program, or 1 year recent clerical/secretarial experience required
• Ability to work in an area with frequent interruptions
• Ability to work independently, assess situations and seek resolution if possible, in accordance with hospital policies and procedures
• Experience with scanning and archiving process is an asset
• Incumbent will be required to pass a written skills test and interview process
• Medical Terminology course required
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours

• Approximately 19 months (assignment length subject to change)
• Long-assignment, Full-time Position; 70 hours bi-weekly
• Schedule may require break coverage for switchboard staff for weekend shifts
• Schedule may also include evening shifts
• Possible coverage at other Eastern zone sites
• Schedule may include weekend and holiday coverage

Compensation and Incentives
$20.09 - $21.90 Hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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