General Office Clerk Ii, Health Records

Click here to apply as an internal applicant.

Company : IWK Health

Req ID: 159317

Department/Program: Health Records , Strategy and Performance

Location: Halifax

Type of Employment: Temporary Hourly FT long-assignment ( 100% FTE) for 1 year x 1 position(s)

Start Date: June 2023

Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit

Compensation: $ 20.0923 - $ 21.913 /hour

Closing Date: June 20, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Manager, Health Records, the General Office Clerk works independently and is responsible for duties associated with the record processing function specific to Health Information Services. Primary responsibilities will include chart assembly, retrieval and filing of patient records, filing of patient reports, scanning, responding to telephone requests, and other duties as assigned.

Hours of Work

Varied based on the department rotational schedule, must be available for all shifts. Shifts are 8 hours and include days, evenings plus weekends.

Your Qualifications

• Proven team player with excellent communication and interpersonal skills required
• Previous experience in a similar role is an asset.
• Commitment to continual learning and willing to share knowledge and support the development of co-workers
• Demonstrated ability to respectfully work with a variety of inter-professional team members required
• Demonstrated knowledge of Medical Terminology and/or MEDITECH is an asset.
• Minimum High School diploma or G.E.D. required
• Competency in other languages considered an asset.
• Demonstrated knowledge of Family Centered Care.
• Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred (testing may be conducted on candidates)
• Graduate from a recognized Office Administration Program preferred
• High degree of initiative, diligence, attention to detail, and self-discipline/focus
• Working knowledge of Microsoft Office and other computer programs/technology (testing may be conducted on candidates)
• Flexibility required for changes in shift on short notice and to meet workload demands.

T hank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.