Admissions And Student Affairs Assistant

Position Details

Position Information

Position Title Admissions and Student Affairs Assistant

Department/Unit Admissions & Student Affairs - Med

Location Halifax, Nova Scotia, Canada

Posting Number S282-23

Employee Group NSGEU Local 77

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1

Salary $23.70 - $30.06 per hour ($40,061- $50,808 per annum, 32.5 hours per week)

Classification C5

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Faculty of Medicine inspires and enables excellence in health care through its medical education and research programs, and by serving and engaging society. Reporting jointly to the Student Affairs Advisor & Admissions Administrator, the Admissions and Student Affairs Assistant is responsible for the efficient coordination and organization of data within the Resident & Student Affairs office as well as the Admissions Office in the Faculty of Medicine.

Key Responsibilities

• Maintain expert level of knowledge with respect to all requirements and processes for admission to medicine including priority admissions pathways. Provide clerical support during peak admissions periods.
• Work closely with Evaluation Specialist and staff within Student Affairs and Admissions office on CACMS accreditation data collection.
• Coordinate the annual submission process of student immunization records as well as Criminal Records/Vulnerable records checks for all 4 years of undergraduate medical students.
• Communicate in a timely manner, relevant information, and deadlines, with entering and returning students ensuring clear and concise communication. Responsible for collecting and organizing data and information, and ensuring data is up to date and comprehensive.
• Maintain a working level of knowledge for all immunization requirements to provide guidance to students, staff and others as required. Support scholarships and awards processes.
• Provide administrative support for the Black Learner Admissions Pathway and Indigenous Admissions Pathway, including taking and distributing minutes, scheduling meeting dates and details, video conferencing/virtual links as needed, room bookings, and catering as requested.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Office Administration Program, with three to five years’ related work experience (or equivalent combination of training and experience).
• Demonstrated ability to work in a confidential environment.
• Excellent organizational and time management skills, attention to detail, customer-service skills, and a high level of communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel and Outlook).
• Ability to work cooperatively as a member of a team and interact with a variety of people along with the capacity to handle frequent interruptions with multiple priorities.
• Ability to exercise initiative, prioritize and work independently with minimal supervision.

Assets

• Experience in Medix
• Experience in a university setting.
• Experience in Banner, or a related system

Job Competencies

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees ( NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1

Open Date 07/19/2023

Close Date 08/02/2023

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/14163