Administration And Service Coordinator (Equestrian Centre/ School), Racing

The Department
The Equestrian Affairs Department aims to fulfil the Club’s vision to promote riding as a sport and raise participation at all levels, from beginner through to elite. It oversees the management of four equestrian centres, including the Member’s facility at the Beas River Country Club and three public riding schools at Tuen Mun, Pokfulam and Lei Yue Mun.
The Job
You will:

• Coordinate with internal departments to carry out the duties, such as Veterinary Services, Procurement, Treasury and Human Resources
• Handle entries and all inquiries regarding the horse shows;
• Coordinate with customers to book and maintain riding lessons and other equestrian activities according to the riding instructor’s schedule;
• Perform the horse show secretarial role in co-coordinating all the administration work regarding horse shows including:
• Assist in the day-to-day operation of the reception counter and stable office, including:
• Handle customer enquires and waiting lists;
• Assist Chief Riding Instructor (PRS) for his routine meeting and coaching schedules
• Schedule the lessons for customers and training for staff.
• Maintain the inventory record of the Tack Shop and daily horse in/out record; and
• Provide on-site support in the course of show event; and order prizes and souvenirs for prize-giving ceremonies.
• Prepare relevant documents for horse shows, such as programme notice, time tables, result list, judges duties, course plans etc;
• Ad hoc duties assigned
• Liaise with St. Johns Ambulance, internal departments and other service providers;
• Prepare the agenda and minutes for the meeting
• Collect payment from customers and keep accurate transaction records.
• Arrange transportation and stables for horses from other riding schools;
• Liaise with external stakeholders to promote the equestrian activities, such as Hong Kong Equestrian Federation, Hong Kong Pony Club and Riding for the Disabled Association.

About You
You should have:

• Tertiary education or above preferably with some background in business administration and sports management
• At least 2 years’ relevant working experience
• Proficient in Microsoft Office applications.
• Good communication and interpersonal skills
• Detail-minded and organized person
• Independent and responsible

Terms of Employment
The level of appointment will be commensurate with qualification and experience.
Closing Date
Only shortlisted candidates will be notified.
Enquiries
If you are interested to apply for this position, please send your resume and expected salary to: [email protected]
如有興趣申請此職位，請將您的履歷和期望薪酬發送電郵致 [email protected]
We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.