Project And Executive Management Assistant Jobs

● Education: Business Administration, Human Resources Management or equivalent

● 1+ years of experience in Office management, executive assistant or worked on similar HR

2+ years of Office management and HR experience

As a Executive Assistant, office management and HR officer you will you will

● Calendar Management and operational support to CTO

● Excellent communication and organisational skills, ability to work independently, and with

k)Leadership and knowledge transfer to project team resources;

·Working remotely (on the contractor’s premises, the resources domicile, or another approved remote location)

The undernoted services may include, but are not limited to the following:

d)Advise on mitigation or resolution plans to minimize project risks and deviations as they arise;

f)Leads and supports the preparation of project status reports and dashboards on an ongoing basis;

h)Attends and/or leads various project team meetings on as required basis;

Provide executive assistant support (diary management, expense processing, travel bookings etc.) and liaison with senior clients and stakeholders

Superior attention to detail and organisational skills

Previous EA, PA or project coordination experience is desirable

Professional services or similar experience highly regarded

Nous is a flexible workplace that offers hybrid working.

Support consulting projects and proposal submissions (scheduling, proof-reading, document collation and preparation)

Setup and maintain accurate project information and data in our computerized project management system (CMiC)

Construction Management, Architecture or Engineering diploma or degree

Tech savvy in Microsoft Office suite and project management software (an asset)

2 to 3 years related experience, preferably in the Commercial Construction/Interior fit-up

Strong knowledge of construction processes through all phases – startup through construction and closeout

Play a key role through all phases of our construction projects, from tender through construction and close-out.

Setup and maintain accurate project information and data in our computerized project management system (CMiC)

Construction Management, Architecture or Engineering diploma or degree

Tech savvy in Microsoft Office suite and project management software (an asset)

2 to 3 years related experience, preferably in the Commercial Construction/Interior fit-up and/or base build industry

Strong knowledge of construction processes through all phases – startup through construction and closeout

Play a key role through all phases of our construction projects, from tender through construction and close-out.

Assist with project management by updating key artifacts and tracking data that is visualized using Power BI dashboards.

Excellent English written and verbal abilities for presentations and public speaking.

Experience and proficiency in Python and standard libraries.

Analytics and programming skills would be an asset, especially related to MySQL, VBA, Tableau and Power BI.

Knowledge of Linux-based operating systems and cloud environments, such as Amazon Web Services (AWS), OpenStack or VMware.

Update and enhance Excel spreadsheets that use VBA macros.

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Manages financial administration, including participating in strategic budget and financial planning.

Manages with the on/off-Boarding of new hires within the VPFO Office, including accreditation, directory, and purchase of equipment.

Refines project requirements, and develops individual project plans within the VPFO and other core project partners based on information collected

Please note this is for a 1 year term

Reviews and drafts responses to complex correspondence including researching, compiling, analyzing and writing briefs, reports and other materials.

Outstanding planning, prioritization, and time management skills

Timely management of expenses and reimbursements for the Executive team, ensuring expense reports are accurate, punctual, and efficiently submitted.

Special project management as assigned by CEO and/or Executive team.

Supports onboarding of talent including working with hiring managers for new-hire set-ups, and internal transfers

A minimum of 3-5 years administrative experience supporting multiple executives

Excellent verbal and written skills

Calendar management, travel arrangements across various time zones (London, Singapore, Toronto), booking meetings internationally and planning events

10+ years’ experience supporting a senior executive within a global and complex organization

Previous experience in an investing environment would be considered an asset

A post-secondary education (college or university) is preferred

Superior MS Office skills (PowerPoint, Outlook, Word, Excel)

Experience navigating and collaborating through a broader suite of digital tools such as MS Teams, SharePoint, etc.

Proven experience as a Project Coordinator or similar role, preferably in a fast-paced and agile environment.

Strong organizational skills with attention to detail and ability to multitask effectively.

Excellent communication skills, both written and verbal.

Strong problem-solving skills and ability to adapt to changing priorities.

Coordinate and schedule important meetings and appointments for company executives, including arranging travel arrangements and accommodations as needed.

Prepare and distribute meeting agendas, presentations, and other relevant documents for meetings.

We value our people and our reputation

We are locally dedicated with international scale

We are future focused and challenge the status quo

We foster collaboration in everything we do

We have an empowering culture and hold ourselves accountable