Professional Personal Assistant Jobs in British Columbia

Office manager and other secretarial duties as required.

Minimum of five (5) years solid and continuous experience as a professional Personal Assistant or Secretary, providing outstanding high-level support.

Highly adaptable and possess excellent typing skills (at a minimum of 50 wpm).

Seeking an experienced professional Personal Assistant / Secretary.

Organizing travel itineraries, visa applications and handling expenses.

Meeting facilitation including minute taking and composing agendas.

Office manager and other secretarial duties as required.

Organizing travel itineraries, visa applications and handling expenses.

Meeting facilitation including minute taking and composing agendas.

Performing highly confidential administrative duties.

Composition, editing and review of confidential correspondence.

Compilation of statistical information, reports, and presentations.

Qualifications (Education, Experience, & Skills)

Office manager and other secretarial duties as required.

You will be highly adaptable and possess excellent typing skills (at a minimum of 50 wpm).

Confidentiality, tact, and diplomacy are essential.

Provides routine secretarial and clerical support to a Department Head.

Duties may include, but are not limited to, the following:

Ensure the suites meet all Store Readiness requirements including overall maintenance and housekeeping

Comply with all Health & Safety policies and requirements

Schedule all appointments and maintain calendar of Personal Shopper

Review and handle all correspondence including drafting of and producing official client invitations

Maintain Personal Shopper client profiles and information, track and interpret data to ensure accuracy

Prepare and coordinate materials and merchandise for all client appointments ensuring standards are maintained

Proven work experience as a Personal or Executive Assistant or similar role working closely with a family.

Responsible, efficient, discreet, well organized, and skilled at problem analysis and resolution.

Excellent communication skills, and a strong understanding of client’s likes and dislikes.

Provide office and administrative support such as responding to emails, website updates, calendar organization, phone calls, and light accounting.

Assist with scheduling appointments on behalf of the owners.

Driving the workboat and a car required for shopping trips.

Ensure the suites meet all Store Readiness requirements including overall maintenance and housekeeping

Comply with all Health & Safety policies and requirements

Schedule all appointments and maintain calendar of Personal Shopper

Review and handle all correspondence including drafting of and producing official client invitations

Maintain Personal Shopper client profiles and information, track and interpret data to ensure accuracy

Prepare and coordinate materials and merchandise for all client appointments ensuring standards are maintained

Manage all incoming and outgoing communications

Coordinate and schedule calendar appointments

Ability to handle multiple tasks while staying organized

- Manage the CEO's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders

- Proven experience as an executive assistant or similar role

- Fluent English speaker with excellent written and verbal communication skills

Working method: In-office (Vancouver, BC)

- Conduct research and prepare reports for the CEO to help inform decision-making

- Coordinate travel arrangements, accommodation, and transportation for the CEO as needed

2-4 years of brand management experience preferably in B2B or professional channel environment (prestige/luxury beauty is ideal)

Professional with strong project management skills; ability to think critically and creatively

Coordinates all promotional updates to B2B order management system with e-commerce team

We offer the following perks & benefits:

Manages launch adaptation from global assets to local market relevance and activation

Supports material development for English and French Canada including point of sale displays, sales presenters, education calendars, event support, collateral, etc.