Financial Processing Administrator Jobs

Maintain and process staff benefits: Health Care, Dental, and Pension Funds.

Coordinate activity of donor-restricted giving, including activities for special offerings, memorial garden, the Trinity Foundation, building trustees, missions, and more.

Receive, coordinate, and process all payments to the church, including checks, cash, Vanco deposits, Paypal, Venmo, ACH contributions.

Scan checks for deposit and go to bank for all cash deposits.

Issue timely contribution statements to donors and respond to all inquiries.

Prepare invoices for payment and issue checks or ACH payments to all vendors and suppliers.

Effective organizational, prioritization, and time management skills.

2+ years experience in the financial services or investment industry, or at least 2 year’s experience in a dealer back office.

Experience in Dataphile is an asset.

Demonstrated proficiency in Microsoft Office (Word, Excel) skills.

Excellent interpersonal skills an ability to communicate effectively with all levels of staff.

12-month contract with strong potential for permanent employment.

Maintains computer files for ship-to accommodations, terms & conditions, COM/COL approvals and combo yardage requirements.

1 year experience performing detailed administrative duties; previous order entry experience is an asset.

Fast and accurate keyboarding skills (50+ WPM).

Vision: Specific vision abilities required by this job include the ability to view computer screens and documents for accuracy.

This position requires long periods of focused reading and data entry.

ESSENTIAL PHYSICAL AND INTELLECTUAL REQUIREMENTS

Good working knowledge / experience in the financial services industry, specifically in Mutual fund and Segregated Funds administration

Work with Manager to update Desk Operating Procedures and other tasks as assigned.

Strong technical and analytical skills in running/debugging various applications and macros.

Experience within Shareholder Services or similar multi-client mutual fund administration environment

Sound knowledge of Mutual Fund and Segregated Fund taxation and compliance /regulation – including Registered Products

Sound technical and analytical skills in running/debugging various applications and macros including MS Office

Ensuring effective administration of purchasing and supplier payments, management of petty cash transactions and replenishment.

Providing clerical support to the Home Manager, including letter writing, memos and local management reporting.

Maintaining a well-ordered filing system, stationary replenishment and personnel file management.

Liaising with Local and Health Authorities to ensure appropriate information and payment is received.

Ensuring correct and complete documentation including Terms and Conditions are provided and recorded for all admissions.

Safeguarding monies on behalf of residents and funds raised by the home, recording and reconciling transactions to bank statements.

2+ years experience in Finance Administration

Good knowledge and familiarity with finance and accounting principles (monthly billing, year-end reports, direct deposits, fund transfers, accounts payable, etc.)

Provide administrative support to other Finance department teams

Act as webmaster for the Finance department

Able to perform repetitive data entry with high level of precision

Maintain project budgets and transfer of funds, ensuring appropriate allocation of project

Supporting the Financial Operations Manager in the coordination of data collection required for monthly, quarterly, and year-end analysis

Bachelor of Commerce/Business Administration or relevant financial education (ex: Diploma in Accounting) is preferred

Maintaining the regional financial records accurately and in a timely manner that are within specifically identified deadlines

Tracking, monitoring, and reconciling financial information such as expenditures, savings, and accruals

Performing ad hoc and recurring data collection, analysis, and reporting, as required

Ensuring year-end transactions are properly recorded and accrued accordingly to year-end specific processes

Provide great customer service by ensuring the store shelves are stocked and by responding to customer needs

Maintain and stock product displays and shelves that meet company standards

Ensure accurate product scanning and identify inventory needs and assist with ordering

Setup company-directed promotions and programs

Keep department areas neat and ensure health and safety standards

A team player with an attention for detail

High School diploma, plus 1 year of experience or an equivalent combination of education and experience

A total rewards package including health and dental benefits, pension and health spending account

Working knowledge of the financial services industry

Working knowledge of Word and Excel

The name on our doors

Verify, register, renew, discharge and administer all required security and searches

• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.

• Ensure compliance with relevant financial regulations and standards, including tax laws and financial reporting requirements.

• Verify payment records by reconciling invoices, purchase orders, and payment receipts.

• Bachelor's degree in Business Administration, or related field.

• Excellent attention to detail and accuracy, with a strong ability to identify errors and discrepancies.