Area Contract Coordinator Jobs

Research, planning and project management skills

Provide communications expertise to all levels of staff, including the Ministry of Transportation, senior management and the Metrolinx Board of Directors

Completion of a four-year post-secondary program in communications or an equivalent combination of education, training and experience

What Skills and Qualifications Do I Need?

Experience in analyzing data and web design would be considered an asset

Knowledge of communication techniques, desktop publishing, word-processing, presentation, web-authoring, social media, blog and e-newsletter applications

Experience in Real Estate and/or Property Management

College or University degree in Finance, Accounting, Commerce, Business, or relevant work experience

Maintain rent roll and associated charges in finance system as per lease agreement

Reconcile specialty leasing and storage contracts and ensure agreements are processed in finance systems

Excellent verbal and written communication skills with the ability to effectively provide clear responses to client

Strong organizational, multitasking and prioritization skills

Assists recruitment team with customized screening and initial contact of applicants to determine qualification and interest level.

Refers appropriate candidates to recruiter and/or hiring managers.

Provides support coordination of recruitment projects and related services to supervisors, hiring managers, recruitment team members, and others.

Review applicants to evaluate if they meet the position requirements.

Minimum two (2) years of administrative support experience in recruitment or related area

Minimum one (1) year of candidate sourcing or related experience.

At least 3-5 years of experience in prime contract variation/change management on large construction projects

Good time management and organization skills

Assist in development of the Variation Management Plan

A Bachelor's degree in engineering, construction management, or a related field

Support the Variation Manager in the negotiation and resolution of variations, changes, and claims with the Contractual Authority

Strong problem-solving, synthesis and critical thinking skills

Proven experience in project coordination, contract management, or related roles.

Assist in the development of project management documents, including budgets, schedules, scope statements, and project plans.

Proficiency in project management tools and software.

Strong organizational skills with impeccable attention to detail.

Excellent communication and interpersonal skills.

Strong problem-solving and analytical skills.

Proven knowledge of Customer Relationship Management (CRM) systems, e.g. ACT!, Illustrator, Highrise, and Insightly

1+ years of past relevant experience

Comprehensive knowledge of customer service

Excellent problem solving skills in Microsoft Office applications

Basic knowledge in computer software programs and office equipment

Experience performing extensive research to resolve complex customer inquiries

Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.

Provide ongoing support to external business associates, directors, managers, therapists, employees and clients as directed; maintain confidential business files.

Participate in ongoing internal and/or external continuing education activities

Knowledge of Antibex Universal Software, Peoplesoft, Procura

Knowledge of Automobile Insurance Sector (SABS) and WSIB

Clinical experience in the community.

Has exceptional organizational, time management and attention to detail skills;

Strong administrative skills, such as time management and records management;

Required technical skills include: Learning Management Systems, Microsoft Office programs and HTML Code.

Coordinate the uploading and updating of program content onto the Firm’s Learning Management System, as well as maintain and generate reports.

Understand and exhibit knowledge and skills in learning and development.

Is passionate about learning and development and helping others learn the skills necessary to be successful in their job;

Organizing event logistics including registration, communications, speaker management, technical support, catering, graphic design, and customer service;

Obtaining quotations, hiring and managing reliable subcontractors for events, including venues, hotels, caterers, cultural performers, Elders, and technicians;

Responding to event emails in a timely manner;

Helping projects stay within budgets and meet deliverables in workplans; and

Performing other administrative duties as required.

Flexible and adaptable to shifting priorities to meet changing demands and circumstances;

Good knowledge of SharePoint and Contract Administration Management System.

Training and developing the team on contract management. Carry out talent review and follow up their development.

Involvement in contract management meetings with the operations team to create contract awareness and address contractual matters.

Use of Contract Administration Management System such as Unifier, Dalux, ASite, CEMAR, etc…

Encourage the Area Station Manager and construction team to maintain records and daily reports.

Working with the project team to manage project activities to deliver the works on time, to budget and the specified quality.