Work Experience Coordinator Jobs

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits .

Location

Work primarily takes place at North Campus Edmonton. This role is in-person.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department/Faculty

The Faculty of Arts at the University of Alberta is a diverse, inclusive Faculty—a place for any individual to thrive or for ideas to be explored within the social sciences, humanities, and fine arts disciplines. Whether through skilled artistic expression, breakthrough research, strong community partnerships, or a passionate dedication to teaching and learning, Arts faculty, staff, and students act as a catalyst for societal change.

For more information visit: uab.ca/arts

The Faculty of Arts Undergraduate Student Services office supports and serves the approximately 7000 undergraduate students in the faculty. The Faculty of Arts offers Experiential Learning programs such as Arts Work Experience (AWE) that allow undergraduate students the opportunity to learn beyond the classroom.

Position

Do you have a passion for student service? Do you want to bridge the gap between students and employers? The Faculty of Arts is looking for an amazing Work Experience Coordinator to join its team!

Reporting to the Career Development & Work-Integrated Learning Officer, this position will work with students and employers in a twofold capacity. Working within a student portfolio, the position will be responsible for Arts Work Experience (AWE) promotion, advising students about work experience (both co-op and individual work terms), admitting students into the program(s), supporting students through the work search process through coordinating access to career education and U of A Career Centre resources, as well as following the progress of students closely during work terms (e.g. site visits and evaluations). The position will be the ongoing contact for both the students and employers throughout the work experience terms. Please note that some evening and weekend work and travel will be required.

Duties

• Works with current and prospective students to raise awareness of the Arts Work Experience (AWE), this involves: corresponding and meeting with students (email, telephone, video conference, in-person), making regular contributions to the Arts social media and student newsletters, participating in student recruitment activities, career fairs and other special events, etc.
• Performs other duties supporting career development for Arts undergraduate students
• Identifies and intervenes in problematic situations that arise during work terms
• Summarizes student and employer evaluations and identifies key trends throughout the program
• Monitors and maintains contact with students on work term through associated site visit(s), evaluation, and e-class activities
• Develops and contributes to communication materials related to Career Development (newsletter submissions, articles, blogs, social media, LinkedIn, etc.)
• Researches, identifies, and sources employer partners to establish paid job opportunities relevant to the attributes developed within an Arts undergraduate education; this requires understanding the breadth of programs within Social Sciences, Humanities and Fine Arts
• Identifies job opportunities that cross disciplinary and Faculty barriers
• Coordinates access and monitors students’ contributions to e-classes associated with work experience positions
• Works with AWE employer partners on developing position descriptions, advertising and supporting the recruitment process (in conjunction with the U of A Career Centre), establishing the employer mentorship commitment, scheduling and conducting site visits, and finalizing the performance evaluations for work terms
• Tracks and reports statistics and testimonials with students and contributes to preparation of an annual report (statistics, learning outcomes and student/pay, and related data)
• Ensures that students maintain momentum towards completion of their work term learning objectives

Minimum Qualifications

• Experience in cooperative education and/or on-campus recruiting would be an asset
• Ability to problem solve, demonstrated critical thinking related to service/program design and delivery
• Excellent communication skills (written and oral, including public presentation skills)
• Some evening and weekend work will be required
• Demonstrated ability to build and foster relationships, to work collegially with various stakeholders (within and outside of the campus community), and to plan and implement programming
• Proven multi-tasking, organizational and time management skills
• Demonstrated commitment to ongoing training in administrative and technical skills (e.g. database and/or software, marketing and communication strategies, emerging practices in experiential learning and career management)
• Strong attention to detail with the ability to demonstrate initiative in project planning and program delivery
• Knowledge of the university environment (preferably the University of Alberta)
• Valid Driver's License and clean driving abstract required to conduct site visits
• 1-2 years of progressive work experience that demonstrates a customer service focus in delivering a product, project or service to the organization
• Some travel (within Canada) may be required
• Demonstrated ability to work independently with little supervision
• 1-2 years of experience delivering career education is required
• Undergraduate Degree, Bachelor of Arts degree preferred; equivalent combinations of education and experience may be considered
• Strong commitment to student service and the value of liberal arts education