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Student Advisor / Field Placement Officer, Faculty Of Health Sciences
Company | Durham College |
Address | Oshawa, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Higher Education |
Expires | 2023-08-04 |
Posted at | 10 months ago |
About Durham College
- Liaising with agencies to secure and arrange placements for students enrolled in (Faculty of Health Sciences).
- Coordinating class field placement seminars for each program.
- Monitoring the placement experience/outcomes and make recommendations for continuous improvement.
- Maintain current partnerships and develop new partnerships with various community services agencies to support student placement needs.
- Liaises with Risk Management to review Affiliation Agreements and track agreements
- Assigning students to placement in collaboration with the assigned faculty and/or program coordinator.
- Monitoring compliance with various agency and college policies, (i.e. immunization, Public Health Act, documentation, contractual agreements, WSIB, and HSPnet) as related to placement.
- Resolving placement issues i.e. student transportation, inappropriate or lack of placement opportunities.
- Informing Continuing Education students of post-secondary equivalent courses
- Referring students to college resources, e.g., study skills workshops, health and wellness, peer tutoring
- Ensuring timely and accurate information is provided upon request and communicated in an efficient, professional, and customer focused manner
- Informing students regarding the application and interpretation of college policies
- Advocating for students in student success related matters, for example, with the dean/associate dean in exceptional matters or with the professor and/or program team.
- Assisting in verifying and updating some portions of student records
- Supporting students by developing academic plans and meeting with non-standard students
- With student consent, meeting with parents/external agencies to explain student’s academic status, academic policy, student rights and responsibilities, academic options.
- Providing information for students transferring to other programs
- Using transaction sheets to thoroughly document all student interaction – maintaining records of information provided to students, date(s) and means of contact, i.e. email, voicemail, appointment as well recommended referrals, strategies, academic options.
- Informing students of academic choices, such as part-time versus full-time options and communicates processes with both Registration and Admission related inquiries
- Sending out student communication regarding upcoming deadlines.
- Assisting with the review of graduation status, as required
- Assisting with Program Guides (for example, requirements for promotion, health documentation) and Placement Manuals (for example, Public Health requirements).
- Assisting with special projects such as collecting and summarizing data.
- Creating, maintaining and expanding a database of placement agencies to support the needs of the programs.
- Confirming student eligibility for field placement
- Providing office support.
- Processing advanced standing applications and return to full time studies applications, if applicable
- Running reports for review and action by the Associate Dean.
- Registering students using Banner
- Assisting with student recruiting by participating in events such as: Open House, Focus on Durham, Student Orientation, and Student Services Events
- Attending divisional, program, and other school meetings, as appropriate
- Other related duties as assigned.
- Attending regular group meetings and inviting various college representatives to discuss policies/procedures/practices to ensure currency
- Knowledge of Banner (SIS), Cognos, DC Connect, Banner web reports, MS Office.
- Proven networking skills along with extensive working knowledge of Faculty of Social and Community Services programs, and related policies and placement needs is essential.
- Must be proficient in Excel and have excellent general computing skills.
- A minimum of three-years of work experience in an academic office environment with a focus on student interaction and service.
- Must have the ability to multi-task and be circumspect with confidential information.
- A minimum of a two-year diploma with a strong emphasis on human relations and interpersonal communications skills.
- Demonstrated ability to work collaboratively with team members and independently.
- Understanding the importance of student services available for supporting student diversity.
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