Strategic Sourcing Coordinator Jobs

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Company : IWK Health

Req ID: 150697

Department/Program: Procurement , Financial Services

Location: Halifax

Type of Employment: Temporary Hourly FT long-assignment ( 100% FTE) until March 31, 2024 x 2 position(s)

Start Date: ASAP

Union Status: Non-union , Management/Non Union Bargaining Unit

Compensation: $ 31.08 - $ 38.8502 /hour

Closing Date: June 27, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Manager of Contracts and Procurement, the Strategic Sourcing Coordinator supports the delivery of a comprehensive integrated supply chain service for the IWK Health Centre (IWK) ensuring an alignment between strategic and operational planning and excellence in client relations. This role is responsible to organize and synchronize the activities of various procurement functions within IWK. The Strategic Sourcing Coordinator will develop strategies to resolve issues in a timely manner while dealing with a variety of enquiries from department stakeholders. This position will be dealing with multi-site, multi-disciplinary, provincially or regionally focused procurement protocols and effectively manage multiple overlapping short and long-term priorities, without losing sight of day to day operational needs.

Specific Accountabilities Include But Are Not Limited To

This role is responsible for procurement contracts oversight from creation to amendments as applicable, for both clinical and non-clinical commodities. The Strategic Sourcing Coordinator will facilitate the public tendering process as the Procurement Lead with the Internal Services Department (ISD), Province of Nova Scotia and the internal stakeholders. The Strategic Sourcing Coordinator is also responsible for providing procurement quality control, reviewing and auditing of contract files.

• Responsible for coordination of all Capital Equipment purchases for the Health Centre
• Preparing and executing complex types of bid documents, including Supply Arrangements (SAs), Requests for Standing Offers (RFSOs) and Requests for Proposals (RFPs).
• Negotiating contracts in conjunction with internal and external clients and vendors
• Leading multiple strategic sourcing initiatives across the IWK, driving cost savings and process efficiencies

Hours of Work

75 hours biweekly, Monday – Friday

Your Qualifications

• Undergraduate degree in a related field is required (Bachelor’s Degree in Commerce or Business preferred). A combination of equivalent education and experience may be considered.
• Demonstrated ability to meet deadlines and achieve results
• High degree of initiative, diligence, attention to detail, and self-discipline/focus
• Demonstrates current knowledge of relevant trade agreements and policies that are defined under the Nova Scotia government procurement guidelines (testing may be conducted on candidates)
• Excellent in planning, multi-tasking, organizational and prioritization skills is required
• Demonstrated experience working with the SAP system or other equivalent ERP systems.
• Demonstrated ability to respectfully work with a variety of inter-professional team members required
• The ability to negotiate with vendors and other significant parties is required
• Experience working in healthcare environments an asset
• Ability to manage multiple priorities and strict deadlines
• Strong management, problem identification and resolution skills
• Contract management is an asset
• Working knowledge of Microsoft Office, specifically Excel (testing may be conducted on candidates)
• Change management certification is an asset
• Possesses excellent communication and interpersonal skills
• Proven team player with excellent communication and interpersonal skills is required
• Recognized Professional Supply Chain Designation (CPP/SCMP or P.Log), Project management professional (PMP) certification and LEAN certification is an asset
• Experience in procuring clinical commodities is an asset
• Communicates effectively, builds effective relationships, promotes cross-functional teams, seeks win/win outcomes
• Commitment to continual learning and willing to share knowledge and support the development of co-workers
• Minimum three (3) years' experience clinical procurement or five (5) years of procurement experience is required
• Experience with procurement process is required
• Competencies in other languages an asset
• Demonstrated commitment to Family Centered Care is required
• Experience in procuring commodities for large scale projects is an asset

T hank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.