Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Accounting, Level E
Job Title
Sr. Manager, Financial Planning & Analysis
Department
Financial Services | Faculty of Medicine | Provost and VP Academic
Compensation Range
$7,933.42 - $12,395.83 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
August 17, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.
Summary
The role of the Senior Manager, Financial Planning and Analysis is to provide high level financial and budgetary analysis, data management and reporting to the Faculty of Medicine, in support of strong budget management. The Senior Manager, Financial Planning and Analysis reports to the Senior Director, Finance, and works closely, as part of the senior team, with the two Finance Directors.
The Faculty has an integrated/distributed Finance Services team of over 75 staff providing financial support for a $600 million operation across more than 30 departments, schools and research centres.
This role provides Faculty-wide technical leadership for complex budget, reporting and financial processes, including preparation of the annual budgets and five-year plans, year-end reporting and year-end financial processes. The role also includes any ad-hoc financial modelling or analysis that arises at the faculty level. The incumbent is a member of the senior finance team of the Faculty and participates in developing and driving its strategic direction, policies and procedures. This is a senior role in the Finance Services Team of the Faculty.
The Faculty of Medicine is an operation with an annual consolidated budget of over $600 million including general purpose operating ($110 million), research ($310 million, representing 52% of UBC total research), special purpose ($120 million), fee-for-service ($60 million), endowment and trust funds. The Faculty is one of the largest and most complex at UBC with an intensive curriculum and research portfolio delivered by more than 600 fulltime, and over 3500 part time and clinical faculty members and 1800 staff within 19 basic science and clinical departments, two professional schools, and eleven Senate approved centres. With the expansion of the Faculty s MD undergraduate, postgraduate medical residency and physical therapy programs across the province of British Columbia, the Faculty now has three additional academic educational sites at the University of Victoria (UVic), the University of Northern British Columbia (UNBC) and UBC Okanagan (UBCO) as well as clinical instructional sites established through affiliation agreements with all provincial health authorities covering over 100 health care delivery facilities throughout the province. The Faculty of Medicine s financial structure is portfolio based. A cluster of Departments and/or Academic Units form a portfolio which is supported on financial matters by an Associate Director, Finance. The budget of each of the 5 portfolios is approximately $100m to $150m.
Works in an office environment but local travel between sites and within the UBC campus is required. A significant portion of each day will be spent dealing with complex and strategic financial and data issues. Must be able to deal with changing priorities and multiple deadlines. Must be able to build relationships, provide support from a client-service perspective, and support academic and departmental priorities.
Organizational Status
The Faculty of Medicine (FOM) is composed of nineteen academic basic science and/or clinical departments, three schools, and a number of research centres and institutes. The Faculty s annual consolidated budget is over $600 million including operating, research, special purpose, endowment and trust funds. The Faculty has approximately 2200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and 8500 clinical faculty members. Together with its partners including BC s six Health Authorities and their affiliated teaching hospitals, the Faculty provides innovative programs in the areas of health and life sciences through a province-wide delivery model. University-based teaching, research, and administrative sites include UBC Point Grey, UBC Okanagan, Diamond Health Care Centre, and the Universities of Victoria and Northern BC, home to our affiliated medical school training programs as well as other education centres. Faculty, staff and students are also located within our clinical academic campuses in hospital settings and other regionally based centres across the province.
The Senior Manager, Financial Planning and Analysis reports to the Senior Director, Finance in the Faculty of Medicine and is part of the senior team providing financial leadership to the faculty.
This position may also represent the financial interest of the Faculty through participation on various Faculty and UBC committees.
Work Performed
Provides leadership and guidance to the distributed finance team for all faculty-wide budget and reporting, including:
Responsible for the development of policies and procedures to monitor the quality of budget, its data and its systems, and to ensure the use of common budget/reporting standards and consistent practices across the Faculty.
Develops and implements consistent financial and budgetary reports/systems and structures for departments and senior management that enable senior leaders to monitor the financial health of the areas in their responsibility, including quarterly financial reports, financial models, estimates, summaries of results, and variance analysis built from information from the university-wide system; as well as key performance indicators dashboards and metrics of risk and performance.
In collaboration with the Senior Finance Director, leads the process and technical preparation of the annual and quarterly budgets in the Faculty by providing departments and the finance team with strategic, technical and practical guidance and support to enable them to prepare accurate projections and costings for the coming years in a common Faculty format. Leads quarterly and year-end variance analysis.
Leads the finance team to prepare 5 year plans by department, developing assumptions and guidelines for forecasting and for multiple scenarios, and useful common formats and to perform granular analysis of actual costs against budget, including analysis of budget drivers such as benefit costs, faculty costs, travel costs, etc. and sets up systems to monitor these. Supports costings for new projects, programmes and initiatives.
Builds financial models as required to assess the financial viability and impact of new and existing strategic initiative projects. Analyzes and prepares complex and detailed analytical financial reports or ad hoc analysis on cash flow projects, debentures, financial and other related areas, including capital budgets, schedule of capital maintenance, and project costing, and supports, supervises and mentors others in doing so.
Oversees the Faculty s financial processes including year-end processes, and through leadership and guidance throughout the Finance team, ensures that budget, forecast and accounting practices are aligned.
Responsible for managing large volumes of complex data and systems to consolidate information from all finance teams and to ensure consistent, accurate and useful financial reporting and analysis whenever required.
Provides consultation to program managers, develops or oversees the development of financial reports for external agencies such as Canadian Association of Medical Colleges, various funders, government, and donors.
Guides and co-ordinates the implementation of UBC initiated financial reporting systems in the Faculty of Medicine including implementing new processes and systems, providing communication, training and assistance.
Develops best financial management practices together with the Finance Directors
Participates in business process analysis, documenting process flows and facilitating workshops to elicit improvement, and in training in new systems and structures.
Participates in identifying funding resources required to support new hires.
Performs Other Duties As Required.
Consequence of Error/Judgement
The Senior Manager, Financial Planning and Analysis must have a thorough understanding of the principles of accounting and sound financial management skills. They are required to apply this theoretical knowledge to research the information needs of faculty management, develop structures to collect the data required, and create processes to compile the data into meaningful reporting formats which enable financial results and risks to be readily determined. The position is required to use judgment to interpret financial information received from a variety of sources, assess financial risks and problems, and make recommendations to manage the risks and resolve financial issues. Errors in judgement in establishing budget forecasts, assumptions or budget processes could lead to inaccurate budgets and poor financial decision-making by senior management.
The position must make decisions regarding non-standard or new accounting data and analytical questions.
Reports developed by this position must be correct, contain the appropriate, complete information, and present the information in a manner that enables them to be easily understood by Faculty leaders. Errors in the information/reports prepared by this position could result in poor financial decisions by Senior Faculty Management. If reports to funders (such as the Ministry of Health) are incorrect, this could damage the relationship with the funder, cause significant reputation losses to the Faculty. In addition, if the information presented does not support appropriate financial monitoring, then problems could be overlooked and continue to worsen over time and thus jeopardize the financial health of the Faculty and the University.
Supervision Received
Reports to the Senior Director, Finance. Is expected to work independently in a collaborative and professional environment. Is expected to show initiative and foresight in planning and managing the reporting and accounting cycle.
Supervision Given
None.
Preferred Qualifications
Undergraduate degree in a relevant discipline and completion of the CPA Accounting program (CA, CGA or CMA).University degree in Commerce or Business Administration preferred. A minimum of 8 years of experience or the equivalent combination of education and experience. Experience in post-secondary education or health care sectors preferred. Experience in financial and budgetary analysis, budgeting and development of financial tracking and reporting systems required. Experience in fund accounting and, management of accounting systems and teams is preferred. Experience working collaboratively with Senior Leadership and Management and other professionals. Experience with and ability to consolidate and interpret financial data, present findings and assist non-financial managers in understanding financial reports. Extensive experience with data analysis in large ERP systems and/or large data sets is required, including demonstrated ability to build reporting tools, performance indicators and other analytical tools. Ability to consolidate data from various sources to develop budgets and financial reports to support Senior Management decision making. Demonstrated ability to develop appropriate and effective financial reports. Proven oral and written communication, interpersonal and organizational skills. Must be able to deal with sensitive issues with tact and diplomacy. Advanced computer skills required. Initiative, creativity and flexibility to develop options for the resolution of complex financial issues. Ability to work independently and within a team environment. Ability to work under pressure and meet deadlines. Ability to maintain accuracy and attention to detail while maintaining an overall big picture perspective. Ability to effectively organize and motivate a team.
