Receptionist Jobs

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity , expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!

Position Overview

Safe. Trusted. Respected. Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country. With over a century of experience, and the ability to offer diverse, comprehensive services, Aecon is a preferred contractor for our clients. This includes numerous public entities and Public-Private Partnerships in Canada and abroad.

Under the general supervision of the Director, Finance, the Receptionist performs a variety of confidential administrative duties requiring a thorough knowledge of organizational procedures. This position requires the ability to work independently, exercising judgment and initiative while projecting a tactful, diplomatic and professional approach at all times. To be successful in this position, the candidate must be results oriented and have the demonstrated ability to effectively prioritize workflow.

Key Responsibilities

Approximately 90% of this role provides office administrative support including:

• Monitor the supplies inventory and replenish when required.
• Plan, organize and follow-up on details relative to social functions including invitations, selection of menus, seating arrangements, shuttles, etc.
• Administration of meeting materials including printing, binding, and delivery using in-house resources or out-sourcing.
• As the first point of contact for many guests, it is important to act as a brand ambassador for Aecon.
• Prepare mailings or courier requests.
• Ensuring office equipment and common areas including the kitchen and boardrooms are tidy and in good working condition.
• Other related general administrative duties as required.
• Warmly greet staff and visitors to the office at reception.
• Provide support to the accounting, payroll, project and administration departments as requested in filing, processing invoices, and photocopying materials.

Approximately 10% of the role provides executive assistance including:

• Administrative support to assigned Vice President and other executives, as required.
• Preparation of accurate and timely expense reports for assigned executives.
• Preparation of materials and/or minutes for business meetings, as required.
• Co-ordinating schedules, appointments, reservations, and travel arrangements.
• Organizing hotel accommodations and transportation for out of town visitors.

Required Knowledge And Experience

• Technical college or equivalent combination of education and experience.
• Proven ability to effectively prioritize workflow.
• Intermediate skills in Microsoft Word, Excel, PowerPoint, and Adobe Experience with SAP an asset.
• Ability to confidentially handle sensitive information.
• Excellent interpersonal, written, and oral communication skills.
• Demonstrated ability to effectively work in a dynamic environment.
• Ability to exercise good judgment, show initiative, and be proactive.
• Advanced skills in Microsoft Outlook.
• 2+ years of administrative experience.
• Detail oriented.

Aecon fosters diversity , inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.