Projects Operations Advisor Jobs

PROJECTS OPERATIONS ADVISOR

FACULTY OF HEALTH STUDIES

NorQuesters are difference makers and we’re searching for someone who can find ways forward in the support of the Faculty of Health Studies by providing advice, expertise, and support to functions including business planning, enrolment planning, timetabling, research and development of ideas or initiatives, business activity analysis, documentation, and evaluation of outcomes.

Reporting to the Manager Health Projects, Faculty of Health Studies, the Advisor brings a high level of business acumen to the area and uses their developed expertise within the portfolio to collaborate with the academic leader as a highly-valued partner, while also demonstrating the capability to work with peers supporting other portfolios, to determine synergies and needs across the division. In order to continually maintain and improve operations, this role guides the hands-on support provided by the Business Operations Clerk. Working with the Manager Health Projects, and the Project Control Specialist the Advisor reviews and edits any funding applications and proposals, supports clear communication of project outcomes, and works with the team to track student and projects success.

How You’ll Make a Difference

• Utilize Moodle expertise to create shells, maintain standards, and support academic leaders in curriculum maintenance scheduling.
• Maintenance of student and clinical site tracking documents.
• Follow up on contracts as they progress through contract control process.
• Maintain an invoice tracking spreadsheet and notify Manager Health Projects of outstanding balances.
• Lead project management activities to ensure outcomes and initiatives of the Business Plan are met including researching new initiatives, creating project charters, leading groups of stakeholders to ensure milestones are met, assessing resource needs, writing proposals, briefing notes, contracts, and reports, and synthesizing evaluations for review by the manager.
• Lead business activities that support credit and non-credit programming including timetabling, program development documentation, architecture changes, non-credit course market research and development, curriculum sustainment projects, PeopleSoft queries, and reporting.
• Facilitate people in the area to work smarter, meet outcomes effectively and efficiently, and move the division forward in meeting strategic goals.
• Lead asset and enrolment management to ensure targets are met to meet strategic goals including gathering information from faculty and staff regarding asset needs (human, capital, fiscal) and collaborating with Manager to activate a plan to meet needs by directing purchasing of program/portfolio equipment and supplies; providing analytic support to Manager for enrolment planning, monitoring, and evaluation.
• Coordination of China Joint International Nursing Program MS Teams classroom shells.
• Collaborate with Manager & Project Control Specialist in creating, implementing, analyzing, evaluating, documenting, and reporting business activities to meet outcomes of the Business Plan.
• Create and lead a cycle of reoccurring business tasks that follows the academic year cycle and touches each part of operations.
• Support the Manager by coordinating and/or drafting award nominations or supporting recognition/engagement activities.
• Assist with co-ordination of international stakeholder visits.
• Support area by managing calendars, commitments, and essential business activities that contribute to the success of the Program/Portfolio.
• Prepare & edit project reports as required by the funder or as needed internally.

What You Bring

• Familiarity with MS Office products Word, Excel, Outlook. MS Teams, OneDrive and BI are an asset.
• Business Degree is an asset. Consideration may be given to those with a Business Diploma and/or considerable relevant experience.
• 1+ years’ of similar experience in a post-secondary environment is an asset.
• Familiarity with PeopleSoft suite an asset.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker you bring

• Experience working with multicultural clients and/or knowledge of another language an asset.
• Organization and planning skills to manage competing priorities.
• Strong attention to detail.
• Well-developed clear communication skills.
• Excellent conceptual and analytical skills.
• History of integrating values of equity, diversity and inclusion into the ways work is carried out.
• Excellent interpersonal skills to interact collaboratively and productively with external funders, stakeholders, diverse faculty and staff.

SALARY$931.00 - $1,210 biweekly ($24,201.50- $31,455 annually) reflective upon what you bring AKA your education and experience. This is a part-time (0.5 FTE) term position for one year and includes immediate access to our great benefits program prorated to your FTE.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Our Commitment to Equity, Diversity, and Inclusion

We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

ACCESSIBILITY At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to [email protected].

APPLY TO BECOME A NORQUESTER If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

PSST Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

COMPETITION NUMBER 2023-4188

CLOSING DATE September 19, 2023 @ 1159PM MST