Procurement Coordinator Jobs

Role And Responsibilities

Are you looking for a work environment where you can meet challenges, innovate, use state-of-the-art tools and collaborate with experts from various sectors? CAE is a world-class company and industry leader looking for a Procurement Coordinator that will be proud to contribute to our projects and mission. Join our team and share your passion with us!

The role we are offering you:

By joining the Global Strategic Sourcing “GSS” Indirect Procurement department, you will have the opportunity to support the execution of sourcing strategies, process improvements and participate in exciting projects.

This is a contributor role where you will be working with Category and Vendor Managers “CVM” and Procurement Analysts to execute a variety of IT and Corporate Services categories. The IT and Digital Sourcing team supports IT Architecture, Infrastructure, Cybersecurity, Artificial Intelligence and Internal Journey, and the team is divided into three towers: Software, IT Services and IT Infrastructure. On the other hand, Corporate Services team supports Marketing, Communications, HR, Legal and Finance among many others.

Key Responsibilities

• Clean up the redlines shown in track-changes mode and circulate the SOW for signatures via Ariba.
• Review pipeline of upcoming IT renewals and purchases with the CVM, M&A Team and ITAM and identify the IT renewals and purchases that are in-scope for the Procurement Coordinator.
• Scan through the SOW redlines as populated by the vendor and the CAE internal stakeholder to ensure there is no deviation from the pro-forma SOW template and that no legal Terms and Conditions were introduced, as per guidance from the CVM.
• When relevant, work with CVM to assess the strategy for in-scope upcoming renewals (length of agreements, exit strategies).
• Update and publish the Ariba Workspace as appropriate.
• Provide stakeholders with the right SOW template (locked) as part of the SOW self-serve process.
• Check (in Ariba Source to Contract module) whether there is an existing Master Agreement with the vendor to accommodate the renewal and/or purchase. If not, advise ITAM and GSS Buyer on the appropriate course of action. This may include proceeding with the renewal and/or purchase based on a quote and CAE PO Ts and Cs.
• The Procurement Coordinator will act as an extended arm of the CVMs in support of the following activities: Internal Customer Service: Intake process management and triage: Non-Disclosure Agreement.
• For in-scope renewals and/or purchases with annual value less than 100K$, obtain quotes from vendors, challenge pricing, payment terms and Ts and Cs, as appropriate. Leverage volume increases to improve unit pricing.
• Flag to the CVM any deviations from the established Pro-forma SOW process.
• Upload contracts, order forms and relevant documentation to Ariba, as appropriate.
• Create an Ariba Contract Workspace, if applicable.
• For Pro-forma SOWs, validate that the SOW is part of the CVM-approved list and ensure that the rates are in line with the pre-negotiated rate card.
• Ariba Contract Workspace creation.
• Share a copy of signed SOW with the stakeholder in support of Purchase Requisition creation and conversion into a Purchase Order by the GSS Buyer.
• Coordinate tactical IT renewals and purchases in liaison with the Category & Vendor Manager “CVM”, IT Procurement Analyst, and the IT Asset Management “ITAM” Team. This task involves the following:

Our ideal candidate has:

• 1 year of experience in procurement is a plus.
• Desire to learn.
• Agility, creativity, and transformative mindset.
• Strong analytical and problem-solving skills and ability to prioritize multiple projects and tasks.
• Foundational knowledge of the P2P process is a plus.
• Basic knowledge of project management, including the ability to communicate status, schedules, deviations, risks and issues in an effective manner.
• Excellent interpersonal skills and demonstrated ability to work effectively within team.
• Good MS Office skills.
• Minimum knowledge of basic contract concepts and principles is a plus.
• Good communication (written and verbal) and facilitation skills.
• Diploma of College Studies in Administration, Undergraduate or Bachelor's degree.
• Independent discretion and judgment. Can work independently.

CAE offers:

• Flex time and telework as appropriate.
• Attractive benefits, including a competitive pension plan.
• A stimulating career path and internal mobility.
• Collaboration with multidisciplinary and multicultural teams.
• A dynamic and innovative environment in which to grow.
• Open spaces to facilitate collaboration.

Ready to share your passion for your work?

With over 13,000 employees located in 40 countries, CAE is a global leader in training for the civil aviation, defence and security, and healthcare markets. To learn more: www.cae.com

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Employment Opportunity

At CAE, everyone is welcome to contribute to our success. With no exception.

As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team.

At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age.

The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse.

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