People & Labour Relations Coordinator (Worksafebc)

Overview

We're looking for an experienced People & Labour Relations Coordinator to assist and support our Director of Labour Relations and Analytics at WorkSafeBC in our Richmond head office. The Labour Relations and Analytics division supports the effective implementation of WorkSafeBC and divisional strategies, business plans, and policies and the delivery of client-focused service. This is a temporary 12 months opportunity.

If you are a resourceful and self-motivated administrative coordinator with the power to initiate plans, act on your decisions, and independently follow through to completion, we want to hear from you. In this role, you'll use a high level of discretion and tact in handling confidential and sensitive information related to labour relations and analytics. If you have administrative experience supporting senior management level operations, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, this role is for you!

How you'll make a difference: You'll build and empower teams that serve workers and employers across B.C.

Where you'll work

At WorkSafeBC, we offer a hybrid work model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you'll work primarily from your B.C. home and be on-site at a minimum of once per quarter in our Richmond office or based on operational needs.

What You'll Do

• Manage appointments, departmental meetings, agendas, and make travel and accommodation arrangements upon request
• Build and maintain cooperative working relationships with a variety of individuals
• Support the director and department by providing administrative support in the processing of grievances, arbitrations, and Labour Relations Board hearings
• Receive, screen, and refer incoming calls from internal and external sources. Answer routine inquiries with respect to department activities
• Record, organize and prepare a variety of confidential correspondence including e-newsletter, PowerPoint presentations, minutes, memos, forms, reports, and manuals from both verbal and printed sources
• Establish, maintain, and update files and records on comprehensive tracking systems including PeopleSoft Grievance Tracking System, various Labour Relation teamsites on Sharepoint, and LAN

Is this a good fit for you?

We're Looking For People Who Can

• Organize and coordinate agendas for meetings and events
• Display a high degree of integrity and professionalism when handling confidential files and information
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
• Synthesize information to summarize main points
• Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
• Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
• Use discretion, handle confidential and sensitive information, and resolve conflicts
• Be adaptive and take initiative as appropriate
• Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate

Your Background And Experience

• Post-secondary education in Human Resources or Business Administration is preferred
• Strong working knowledge of SharePoint and Microsoft Office products including Word, Excel, PowerPoint, and Teams
• A minimum of three years of related work experience in an administrative role supporting senior management and/or Director level operations
• Experience working in labour relations or in a unionized environment is an asset

We'll consider equivalent combinations of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

• Consent to a criminal record check
• Confirm you're legally entitled to work in Canada

WorkSafeBC's COVID-19 Employee Mandatory Vaccine Policy (the "Policy") is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

Who We Are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What's it like to work at WorkSafeBC?

It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are .

Our Benefits

As a member of our team, you'll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:

• Sick leave
• Extensive health care and dental benefits
• 4 weeks of vacation

Learn more: Find out what we offer .

Want to apply?

• Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
• Please note that we will be starting assessments prior to the closing date.
• This position may be filled by a pre-posting placement.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.

Application Requirements

In addition to your resume, please be prepared to submit two written samples of documents that you have self-authored. Examples of documents to submit include a letter, memo, email, report, and/or PowerPoint presentation slides with speaking notes. Please ensure there is only one type of each sample to offer a variety.

Any additional application materials must be received by email to P&C Talent Acquisition (SM) by 4:30 p.m. PST on the closing date of the competition.

Value