Operations Supervisor – Afternoon Shift

HOURS OF WORK: Monday to Friday, 4:00PM – 12:30AM

Our Brand Promise:

YOU’LL LOVE DOING BUSINESS WITH US

Our Mission:

We quickly respond to our customers’ needs and solve their issues with a wide variety of solutions that benefit their business.

Our Vision:

We create two-way relationships with customers and suppliers, offer diverse opportunities for our team, promote open communication with all of our stakeholders, focus on strengthening our industry and growing our company.

Our Value Proposition:

Weston Forest delivers the right solutions. We are truly focused on creating great relationships and becoming your go-to source – by doing what we say we’ll do. We have proven our expertise and commitment to become one of North America’s strongest and most respected organizations. Today, Weston Forest is a trusted partner to our customers, suppliers and employees. We will continue to find new ways to solve your challenges and take an active role in building a sustainable industry.

Our Core Values

• Your success is our success
• We do what we say
• Entrepreneurial organization committed to continuous improvement
• Inspiring personal and professional growth
• More than just a place to work
• Results matter, but people matter more

Recent awards:

• Proud to be named one of Canada's 10 Most Admired Corporate Cultures
• Recipient of the Canadian Business Excellence Awards for Private Businesses
• Repeat winner of CANADA’S BEST MANAGED COMPANIES
• One of Canada’s PROFIT 500 Fastest-Growing Companies

Summary

The supervisor is the key leadership role for the Afternoon and Midnight shifts to ensure the smooth and safe operation of the Yard, Warehouse, Mill, and Verticut Operations. As a hands-on role, the supervisor is at the forefront, overseeing various operational tasks. The position requires exceptional attention to detail, a commitment to data collection and accuracy, and a strong dedication to completing tasks on time. In addition, the supervisor has indirect oversight of the administrative functions on both shifts.

At Weston Forest, results matter, but people matter more. As such, the responsibility of the supervisor extends beyond individual tasks and encompasses collaboration and supporting the team. The supervisor must actively participate in cross-functional teamwork, fostering a collaborative environment. This includes effectively communicating with team members, sharing knowledge and expertise, and contributing to collective problem-solving. The supervisor will demonstrate a willingness to support colleagues, provide assistance when needed, and promote a sense of teamwork. Recognizing the importance of a cohesive team, the supervisor will actively contribute to building a positive and supportive work culture. By valuing teamwork and promoting collaboration, the supervisor will not only enhance their own performance but also facilitate the success of the entire team.

JOB CHARACTERISTICS

• Lead by example.
• Care, challenge, and support the team to achieve the desired outcome.
• Set clear expectations and assume personal and team responsibility for the outcome.
• Ensure assigned tasks are completed on time with high accuracy and quality.
• Suggest improvements to guidelines and procedures; lead the implementation of improvements.
• Confident and timely decision making.
• Ensure that established guidelines and procedures are followed.

Duties And Responsibilities

Health and Safety:

• Ensure that all incidents, accidents and/or hazards are reported and investigated.
• Comply with the Occupational Health and Safety Act (OHSA) particularly the “Duties of Supervisor” as stated in Section 27.
• Inspect product daily to ensure it is stored in a safe manner at all times.
• Ensure that housekeeping activities are performed.
• Ensure that all required personal protective equipment is worn.
• To ensure that Weston has a safe workplace, that there are no injuries to our staff, and that Weston is in compliance of all legislation.
• Cooperate with the Joint Health and Safety Committee to improve safety.
• Comply with Health and Safety rules, policies and procedures of Weston Forest as stated in the Weston Forest Guiding Principles’ Handbook.

Employee Relations:

• Approve overtime hours as applicable.
• Conduct orientation for new hires as applicable.
• Attract, retain and develop a great team
• Direct reports are Yard, Warehouse, Mill and Verticut leadership teams
• Provide and/or participate in training as required.
• Communicate with administrative staff as required and in a timely manner.
• Perform other duties as assigned by senior leadership.
• Conduct interviews with potential candidates as applicable.
• Ensure that performance appraisals are conducted on yard personnel.

Order Processing:

• Ensure that instructions forwarded by the Operations department are dealt with in a timely manner.
• Ensure that accurate verifications occur on all work orders and extensions.
• Ensure accurate tallies are taken on stock in a timely manner.
• Ensure proactive load/order staging occurs for future dispositions.
• Ensure required and correct stock is pulled and staged in a timely manner.
• Ensure accurate documentation is completed on all inbound stock from all transport modes.
• Ensure that all tallies and delivery slips indicate correct information and calculations.
• Ensure all purchases and customer orders are processed with the required specifications (i.e species, grade, count, moisture content, quality, packaging, tagging etc.)
• Ensure that all outbound shipments are inspected for proper and safe packaging and strapping and that all mill tags have been removed.
• Ensure accurate tallies (counts) occur on all outbound stock.

Inventory Control:

• Ensure that inbound lifts are properly placed on tie bottoms, safely stacked and stored.
• Ensure that all driver’s documentation for inbound loads are verified including reconciliation of the purchase order and actual count.
• Ensure that stock is appropriately rotated and ensure sales staff is informed of “aged” product available for sale.
• Ensure that all material delivered on the shift (trucks and railcars) is received properly and that all material has the proper affixed to it.

Equipment:

• Ensure that all yard equipment is kept in good working order and damage is in a timely manner.
• Ensure that Preventative Maintenance schedules are implemented and followed for all yard and mill equipment.
• Ensure that equipment usage is optimized.
• Ensure that daily inspections occur and are documented.

Security:

• Responsible for locking up and arming the alarm for the facility as necessary. This requires a sweep of the building and facility to make sure that everything is secure everyone is out of the building.
• Ensure that all security breaches are reported senior leadership in a timely manner.

P&L/KPIs:

• Work with senior leadership to identify trends in collected data
• Use KPIs to assist with continual improvement
• Ensure that department expenditures are in line with the budgeted amounts and communicate any discrepancies to the Manager in a timely manner.
• Develop and track KPIs
• Aide in the formulation for the annual operating budget as it pertains to the Yard and Mill.

Knowledge & Skills Required:

• Strong team player with ability to self-manage and prioritize.
• Organized and able to manage multiple tasks and deadlines in a fast paced environment.
• Strong interpersonal and communication skills.
• Strong initiative and follow-up skills.
• Knowledge of all lumber and panel product lines is an asset.
• Forklift license/experience operating a Forklift and prior Health & Safety training/certification are considered assets, however not required prior to employment. On-site training will be provided.

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