Invoice Clerk Jobs

An invoice clerk is responsible for managing and processing invoices within an organization. Their primary duty is to ensure accurate and timely recording of financial transactions related to purchases, expenses, and payments. Here is a typical job description for an invoice clerk:

Role: Invoice Clerk

Responsibilities:

1. Receive and review incoming invoices and purchase orders for accuracy and completeness.
2. Verify that invoices are properly authorized and supported by relevant documentation.
3. Enter invoice details into the accounting system accurately and in a timely manner.
4. Match invoices with purchase orders and reconcile discrepancies or issues with suppliers or internal departments.
5. Prepare and process payments to vendors, ensuring adherence to payment terms and schedules.
6. Maintain updated records of invoices, payments, and related documentation.
7. Assist in resolving any billing or payment discrepancies with suppliers or internal stakeholders.
8. Respond to inquiries from vendors or internal staff regarding invoice status, payment details, or general accounting inquiries.
9. Collaborate with the accounts payable team to ensure smooth invoice processing and payment cycles.
10. Assist in month-end and year-end closing activities, including reconciliations and reporting.

Requirements:

1. High school diploma or equivalent; additional education in accounting or finance is a plus.
2. Proven experience as an invoice clerk or similar role, preferably in a finance or accounting department.
3. Proficiency in using accounting software quick books and MS Office applications, particularly Excel.
4. Strong attention to detail and accuracy in data entry and documentation.
5. Excellent organizational and time management skills to prioritize tasks and meet deadlines.
6. Ability to work independently and collaboratively within a team.
7. Strong communication skills, both written and verbal, to interact with internal and external stakeholders.
8. Knowledge of basic accounting principles and familiarity with invoicing and payment processes.
9. Ability to handle confidential information with integrity and discretion.