Inventory Control Specialist Jobs

Job Posting: Inventory Team Lead/Supervisor
SUBCOE: Proven VFD & power systems manufacturer
SUBCOE is an OEM specializing in electrical equipment for an artificial lift such as variable frequency drives, skids, switchboards, and a variety of purpose-built electronics to meet the needs of our worldwide customer base. We have manufacturing facilities in Canada, Bulgaria (EU), and Oman (GCC). We specialize in the manufacture of customer-branded power products, our Power Skids, Switchgear, and Variable Frequency Drive (VFD) systems are installed all over the world with leading pump company brand labels and nameplates applied. We specialize in designing, building, and branding these systems for our clients and then we support our products with rapid, industry-leading, technical support. Many of our users have their own product lines, these are usually limited to a select few mass-produced systems, and deviation to meet unique or challenging specifications is not feasible. This is where SUBCOE is able to step in and provide a cost-effective solution that meets the specific needs of the job at hand, working closely with our customers to develop suitable products. SUBCOE has manufactured thousands of variable frequency drives and motor controllers for installation around the world primarily in Artificial Lift but also in industrial applications. We have designed and developed robust, rugged, and reliable systems suited for every environment from -50°C to +60°C.

Job Summary
The Inventory Team Lead/Supervisor ensures the efficiency and cost-effectiveness of the processes within the Inventory department by monitoring and reporting on our company’s inventory levels. He/she will be responsible for spearheading the creation and implementation of robust inventory tracking systems and processes, reviewing levels of supplies, and performing regular inventory analysis. He/she works with different departments to ensure efficient, smooth, and timely production to meet our discerning clients’ needs. He/she demonstrates superior organizational, high-judgment, and problem-solving skills, as well as the ability to interpret and analyze large amounts of data. He/she also supports and facilitates the continuous improvement initiatives and the implementation of health and safety processes in accordance with the Health & Safety policy. The role reports to the Assistant Production Manager and/or Production Manager.

Duties & Responsibilities
- Spearhead the implementation of the company’s transition to an Inventory barcode system. Implement the new process and train team members to ensure a smooth transition with minimal issues.
- Responsible for both strategic and tactical planning such as quality and continuous improvement in the current processes.
- Design, revamp, and/or implement inventory systems/processes to optimize inventory control procedures.
- Ensure the accuracy of the data in the company’s ERP (Sage) and create processes to eliminate human errors. Maintain inventory databases and systems to accurately manage inventory.
- Carefully monitor the levels of supplies and raw materials to proactively determine shortages.
- Allocate inventory to the appropriate teams as it comes into the facility. May be responsible for arranging pickups and shipments.
- Track daily deliveries to update inventory and perform regular inventory cycle counts.
- Prepare detailed inventory reports that document inventory counts, stock levels, discrepancies, and other statistical data.
- Collaborate with Purchasing department to resolve any discrepancies on received items. Ensure that all paperwork is filled in/processed correctly and follows up when necessary.
- Maintain a close working relationship with the Finance & Accounting team by ensuring inventory accuracy, both physical and in ERP systematically monitoring, validating, and tracking inventory movement associated with all processes.
- Investigate and escalate inventory discrepancies and strives to continuously refine procedures and processes to improve the quality and accuracy of data.
- Author and maintain effective Inventory Control procedures.
- Assist or serve as a backup for the Shipping/Receiving team in managing receiving-related documents like pick-up slips, manifests, packing slips, and any other shipping and/or delivery documents.
- Supervise the Inventory team ensuring optimal team productivity as well as employee engagement. Train and mentor Inventory staff.
- Provide strong leadership to the Inventory staff under his/her supervision. Monitor and/or manage employee productivity, absenteeism, and tardiness.
- Lead the Inventory team and resolve any issues which may arise and which need to be addressed within the Inventory department.
- Collaborate with the Operations Leadership to organize manpower needed (e.g., overtime, headcount, etc.) if necessary.

Bona Fide Occupational Requirement (BFOR)
- Ability to meet the physical demands of the job: Sitting or standing for long periods of time; and lifting heavy loads of up to 50 lbs. (if necessary to assist the team).
- Excellent hand, eye, and foot coordination.
- Manual dexterity and good visual abilities to avoid hazardous and unsafe conditions.

Minimum Requirements & KSAOs (knowledge, skills, abilities, and other attributes)
- 1-3 years experience in a similar role, preferably in the manufacturing or engineering industry.
- Bachelor’s degree in Supply Chain Management, Business/Commerce, Engineering, or related field preferred.
- Excellent computer skills (MS Word, Excel, Outlook, etc.) and ERP/Inventory systems.
- Analytical mind with strong attention to detail.
- Unwavering integrity and honesty.
- Superior leadership and strong communication skills.
- High-judgment skills and problem-solving and multitasking abilities.
- Commitment to safety rules and having a safety culture mindset.
- Solid understanding of safety procedures.
- Commitment to continuous improvement and quality assurance initiatives to meet the expectations of our discerning clients.
- Excellent time management, organizational, communication, and teamwork skills.
- Flexibility, ability to learn new work quickly, and willingness to learn.
- Kindness, a positive attitude, and great interpersonal skills are a must.
- Ability to follow oral or written instructions for safety purposes.
- Ability to work alone or with others (teamwork and collaboration skills).

Work Timings: Weekdays (Monday to Friday) 7:30 AM to 4 PM (40 hours per week) with possible voluntary overtime.

What We Can Promise You:
We want to inspire you to do your best, so as a full-time employee of SUBCOE, you can look forward to:
- A competitive starting rate based on skills and experience.
- Employee perks such as reward and recognition, spot rewards, etc. for great performance.
- Performance-based compensation structure.
- Competitive total rewards and excellent benefits (extended health, dental, vision, life, etc.).
- Clean, modern plant and warehouse with a lunchroom.
- A great work experience. We offer a unique and exciting work environment with team members who take pride in their work, all in one of the most unique work cultures out there.
- Excellent work-life balance that is the envy of your friends. We are a firm believer in the importance of work-life balance to make our employees productive and fulfilled.
- Incredible development and growth opportunities. We believe in promoting from within for our exceptional employees.
- Lastly, we have fun while working (company events, company BBQ, lunch, etc.)!