Governance Coordinator Jobs

We are looking for a Governance Coordinator who will report directly to the Secretary of the Board of Directors of EfficiencyOne and its subsidiary corporations. The Governance Coordinator provides confidential corporate secretarial and governance support to the Secretary of the Board, which includes the following key areas of responsibility:

• Responsible for assisting in determining Director availability and scheduling Board/Committee meetings as needed for E1 and its subsidiaries.
• Responsible for assisting in managing expenses related to the Board’s budget, including coding invoices, obtaining appropriate approvals, and completing credit card reconciliations.
• Responsible for assisting in reviewing advanced materials, ensuring completeness and accuracy, and appropriate formatting of documents.
• Responsible for supporting and assisting in updating and/or maintaining electronic and physical corporate minute book records.
• Responsible for assisting in maintaining confidential physical and electronic corporate records for the Office of the Board of Directors, including Board/Committee in-camera materials/documents as required.
• Responsible for maintaining the Board’s ICD corporate roster/membership renewal; and assisting in circulating information to Board members on Director training opportunities, including registering Directors for approved training courses/programs as needed.
• Responsible for assisting with the annual process related to the completion of Code of Conduct acknowledgments, Finance Committee declarations of independence, and other Director-related acknowledgments, as needed.
• Responsible for assisting in preparing annual work plans, agendas, memos, minutes, and reports for Member/Board/Committee and Advisory Group meetings, as required.
• Responsible to act as a second administrator of the DiliTrust Exec Board portal, including generating portal agendas, managing documentation and ensuring it is up to date, managing users and room access, and sending alerts/notifications from the portal as required.

What Will Help You Succeed?

• The ideal candidate would have demonstrated the ability to maintain a high degree of confidentiality, diplomacy, and discretion.
• Excellent technical skills with high proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, SharePoint, and Teams).
• Experience with Board Portal systems would be considered an asset.
• Minimum of 3 years experience as a legal assistant/ paralegal or office administrator.
• The ideal candidate would have excellent attention to detail while managing multiple and competing priorities.
• Recognized legal assistant, paralegal program or office administration program, or equivalent combination of education and work experience.
• The ideal candidate would have prior corporate governance experience; this would be considered an asset.
• The ideal candidate would have professional communication and interpersonal skills.
• The ideal candidate would have excellent organizational and time management skills.

What to expect in your first several weeks on the job:

In the first week, expect to:

· Introduction to the team, the organization, and the mandate. Introduction to Board Processes

· Begin orientation and onboarding.

In the first month, expect to:

• Continue to learn more about the organization and the Board processes.
• Continue onboarding.
• Perform core duties with limited support.

In the first three months, expect to:

• Establish a performance and development plan with your manager.
• Perform core duties independently.