Full Time / Executive Support Assistant (Remote)

We are seeking a talented Executive Support Assistant to join our team. As an Executive Support Assistant, you will play a crucial role in assisting our executives in their day-to-day operations, ensuring seamless coordination and efficient workflows. This is a remote position based in Canada, offering a unique opportunity to work from the comfort of your own home.

Responsibilities:

• Handle travel arrangements, including booking flights, hotels, and ground transportation, while considering budgetary guidelines.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Support executives in organizing and prioritizing tasks, ensuring deadlines are met efficiently.
• Assist in project management activities, such as tracking progress, monitoring timelines, and coordinating team efforts.
• Prepare and distribute meeting agendas, materials, and minutes, ensuring all necessary documentation is organized and readily available.
• Conduct research, gather data, and create reports to support executives in decision-making processes.
• Manage executive calendars, schedule appointments, and coordinate meetings, both internally and externally.
• Act as a liaison between executives and internal/external stakeholders, maintaining effective communication channels.
• Collaborate with cross-functional teams to facilitate seamless information flow and ensure successful project outcomes.
• Assist in drafting, proofreading, and editing a variety of communications, including emails, presentations, and reports.

Qualifications:

• Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
• High school diploma or equivalent; bachelor's degree preferred.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Prior experience in executive support or administrative roles is a plus, but not required.
• Flexibility to adapt to changing priorities and deadlines.
• Strong written and verbal communication skills, with an eye for detail and accuracy.
• Demonstrated ability to work independently and collaboratively in a virtual team environment.
• Exceptional problem-solving abilities and a proactive mindset.

Benefits:

• Professional growth and development opportunities through training and mentorship programs.
• Opportunity to work with a diverse and talented team.
• Comprehensive health and wellness benefits package.
• Paid time off and vacation days.
• Remote work opportunity, eliminating commuting time and costs.
• Competitive salary package with performance-based bonuses.
• Collaborative and inclusive work culture, fostering teamwork and creativity.
• Flexible work hours, allowing for a healthy work-life balance.
• Access to cutting-edge technology and tools to enhance productivity.

If you are a self-motivated and detail-oriented individual, eager to contribute to the success of a dynamic organization, we would love to hear from you. Join our team as an Executive Support Assistant and take the first step towards a rewarding career!