Full Time / Executive Support Assistant (Remote)

Are you a detail-oriented and highly organized professional with a passion for providing exceptional executive support? Are you looking for an opportunity to work with dynamic leaders and contribute to the success of a growing organization? We are seeking a talented and dedicated Executive Support Assistant to join our team and provide comprehensive administrative assistance to our executive team.

Responsibilities:

• Prepare expense reports and reconcile corporate credit card statements for executive team members.
• Assist with project management tasks, such as tracking project timelines, coordinating deliverables, and ensuring completion of action items.
• Collaborate with cross-functional teams and stakeholders to ensure effective communication and coordination of executive activities.
• Conduct research and gather information to support decision-making processes and project planning.
• Organize and coordinate executive meetings, including logistics, agenda preparation, and document distribution.
• Monitor and manage executive email and phone communications, providing a professional and courteous response on behalf of the executives when necessary.
• Prepare and edit documents, presentations, and reports for executive review, ensuring accuracy and attention to detail.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Coordinate and prioritize incoming requests and communications, ensuring timely responses and appropriate follow-up actions.
• Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements.

Qualifications:

• Strong problem-solving skills and the ability to anticipate and address issues proactively.
• Discretion and confidentiality in handling sensitive information and materials.
• Proven experience providing executive support, preferably in a fast-paced corporate environment.
• Excellent attention to detail, with a commitment to accuracy and quality in all tasks.
• Strong written and verbal communication skills, with the ability to communicate confidently and professionally with internal and external stakeholders.
• Exceptional organizational skills with the ability to prioritize tasks and meet deadlines effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to handle multiple projects and adapt to changing priorities in a dynamic work environment.
• Bachelor's degree in business administration, communications, or a related field.

Benefits:

• Opportunities for professional growth and development through training and mentorship programs.
• Opportunity to work with a diverse and talented team, fostering a positive and engaging work culture.
• Competitive salary and comprehensive benefits package.
• Work-life balance and flexible work arrangements to support your personal and professional needs.
• Collaborative and inclusive work environment, where your contributions and ideas are valued.
• Exposure to high-level decision-making processes and the opportunity to learn from experienced executives.

If you are a self-motivated and proactive individual with a strong commitment to excellence in executive support, we would love to hear from you. Join our team and be a crucial part of our executive's success!