Full Time / Executive Assistant (Remote)

Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? Do you thrive in a fast-paced environment and enjoy being the go-to person for a busy executive? If so, we have an exciting opportunity for you to join our dynamic team as an Entry Level Executive Assistant. This is a remote position based in Canada, offering flexibility and the opportunity to work from the comfort of your own home.

Responsibilities:

• Conduct research and provide timely and comprehensive information for executive decision-making.
• Maintain confidentiality and handle sensitive information with utmost discretion.
• Act as a gatekeeper, screening and prioritizing incoming calls, emails, and correspondence for the executive, ensuring timely responses and follow-ups.
• Manage and maintain executive's calendars, scheduling appointments, meetings, and travel arrangements efficiently and effectively.
• Serve as a liaison between the executive and internal/external stakeholders, fostering positive relationships and facilitating effective communication.
• Prepare expense reports, process invoices, and maintain budgetary records.
• Assist in managing special projects and initiatives, ensuring deadlines are met and deliverables are achieved.
• Coordinate and organize meetings, conferences, and events, including logistics, agenda preparation, and materials distribution.
• Prepare and edit various documents, presentations, and reports, ensuring accuracy and attention to detail.

Qualifications:

• Excellent verbal and written communication skills, with a keen eye for detail.
• Ability to work independently and collaborate effectively in a remote team environment.
• Strong problem-solving and decision-making abilities, with a proactive and solution-oriented mindset.
• Strong organizational and multitasking skills, with the ability to prioritize and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Previous experience in an administrative or support role is an asset, but not required.
• Exceptional interpersonal skills and a professional demeanor.
• High school diploma or equivalent; bachelor's degree preferred.

Benefits:

• Supportive and inclusive work environment fostering teamwork and collaboration.
• Growth and advancement opportunities within a rapidly expanding company.
• Competitive salary and benefits package.
• Remote work opportunity, enabling you to work from anywhere in Canada.
• Flexible work schedule, allowing for work-life balance.
• Access to ongoing training and professional development resources.
• Opportunity to work closely with seasoned executives and gain valuable industry insights.

Join our team and embark on a fulfilling career as an Entry Level Executive Assistant, where you will play a vital role in supporting our executive team and contributing to the overall success of our organization. Apply today to take the first step towards an exciting and rewarding future!