Festival Programs Office Assistant

Part-time Seasonal (August 21- November 1)

Wage & Paygrade : $20.53/hr. (PG74) plus 10% in lieu of benefits & vacation

Date Posted: July 5th, 2023

Who We Are…

The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 113 year old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams: the 15 day annual summer Fair and winter Fair which average more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events. In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance. The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.

At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community.

The Fair and Festival Operations department over sees the PNE’s 3 main events: The Fair, Fright Nights and Winter Lights and Fright Nights at the PNE is Western Canada’s Scariest Haunt; key features are roaming Scare Actors, Haunted Houses and other attractions and atmospheric programming on-site within Playland.

We are looking for a motivated and hardworking individual who has a passion for the haunt industry and has extensive experience in office administration . The Office Assistant will report to the Festival Programs Managers and will be responsible for assisting with all administrative tasks and supporting the Fright Nights supervisory team.

Our ideal candidates will possess strong organizational & communication skills and will have a background in office administration, production, theater, or film. The Office Assistant will work in compliance with all health and safety requirements as determined by WorkSafeBC, and all other applicable legislation and company policies.

Why join our Team?

• Staff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food Stands
• Flexible work environment
• Exhilarating and fun-loving culture
• Opportunity to create lasting memories and friendships!
• Competitive compensation package
• Opportunity for free or discounted tickets to shows, events, sports games, and much more

What will you DO this year?

In your role as our Office Assistant, your primary accountabilities will be to:

• Assist in the completion of payroll timesheets for the department, light scheduling, and daily departmental attendance
• Assist in inventory and inventory control/record keeping management
• Answer main telephone line, answer inquiries, directing calls, and taking messages.
• Assist with various tasks in preparing for year-round operations, The Fair and Fright Nights
• Providing clerical services, including word processing, spreadsheets, filing

Pre-Event

• Payroll
• Scheduling casting into respective training & rehearsal dates.
• Inventory
• Administrative tasks
• Audition call backs
• File management
• Prepping manuals and documents for scare actors & supervisor training

Event Responsibilities

• Assisting daily Prep team with makeup room and green room assembly and tidiness.
• Other duties as assigned.
• Scheduling & maintaining cast listings.
• Daily administrative tasks.
• Actor & Supervisor Payroll.
• Supporting the management & actor team.
• Preparing daily call sheets.
• Preparing daily supervisor binders / clip boards.

What else?

• Post-secondary education or training in a relevant discipline such as Office Admin, Theatre, TV/Film or other related discipline, or an equivalent combination of education and experience is considered an asset.
• Ability to work a flexible schedule with day and night programming
• Experience within the Halloween Industry is considered an asset.
• Ability to work a variety of shifts from August –November including daytime, evenings, weekends, and late nights
• Must be proactive with the ability to trouble shoot and remain calm in stressful situations.
• Ability to spend a large part of the workday in an office working on a computer.
• Excellent administrative, Interpersonal, communicative, and organizational skills
• Must have successfully completed grade 12.
• Ability to function both independently and in a team environment
• Proficient knowledge of Microsoft suite
• Ability to enter data efficiently and check for accuracy
• Successful candidates must undergo a Criminal Record Check.
• Ability to deal with confidential matters and conduct themselves in a professional demeanor

Who are you?

• Motivated and energetic
• Committed to striving for excellence
• Passionate about delivering memorable experiences
• Proactive and Reliable
• Collaborative team player
• Organized

Where and when to APPLY?

Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.

Preference will be given to candidates who submit their resume/cover letter before Sunday, July 30. We look forward to hearing from you!

The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at [email protected] .