Coordinator, Production & Photo Studio

Holt Renfrew offers you an inspiring, fashion-driven environment with opportunities to learn and grow. From our incredible partnerships with iconic luxury brands, to our commitments to corporate social responsibility, you will be inspired every day.
A job at Holt Renfrew offers a competitive total compensation, a generous employee discount, pension, and health & dental benefits, tuition assistance, and continuous learning and development.
At Holt Renfrew our mission is to present exceptional experiences together with the finest luxury products for life’s every day and extraordinary moments. Every Holt Renfrew employee enables this mission and defines the luxury lifestyle shopping experience through building lasting relationships with our people, customers and partners.
The Coordinator, Production & Photo Studio will work closely with the Creative Producers and the Director, Photography & Video Content to execute creative production from end-to-end that supports the Holt Renfrew brand. Each season, Holt Renfrew produces original photography and video content to support marketing, sales and cultural initiatives via our in-house Creative Services team. Productions include seasonal campaigns, cultural moments, on and off figure photography shoots and video productions. The Coordinator, Production & Photo Studio role will be a key support to these operations. This is a hybrid-working position and will require weekly in-person work at our Bloor Street West offices in Toronto, ON.
Specific responsibilities include (but are not limited to) the following:
Production Coordinator duties:

• Under the direction of the Producers: Source and/or book freelance crew, equipment, locations and production support;
• Secure quotes and rates to report back to Production team for review and insertion into budgets;
• Support invoice processing and new vendor set up;
• Support contract and deal memo drafting, working with Holt Renfrew contract templates;
• Support the Producers during post-production where needed, including managing and enforcing workback schedules, tracking and distributing retouching feedback and distributing final assets to internal stakeholders.
• Assisting producers on set during photography and video shoots where needed;
• Securing filming & photography permits and/or location agreements;
• Assist the Producers in building creative decks, call sheets and other materials related to the production;
• Be an integral part of the shoot wrap process, including managing the safe return of merchandise and production materials to Holt Renfrew from set;
• Communicating the daily schedule to crew, and keeping the production running on time;

Photo Studio Co-ordination duties include, but not limited to:

• Help maintain and keep Photo Studio’s digital archive and backup system up to date;
• Care, organization and upkeep of all studio photo equipment, props and supplies;
• Managing freelance studio maintenance (cleaners, garbage removal & general maintenance);
• Assist where needed with prop and set creation and/or maintenance, under the direction of the Managing Stylist;
• When required, support the Art Director and Stylist by sourcing and acquiring raw materials for set design and propping;
• Support the creation of weekly shot lists and working with the styling assistants to acquire all needed product in time for photo and video shoots;
• Act as Healthy and Safety designate, attend monthly meetings and identify and rectify any H&S issues within the physical Photo Studio space.
• Placing, tracking and receiving orders from studio vendors;

The ideal candidate:

• Excellent organizational skills; maintain a balance between administrative duties and time on set, both are key to success in this role.
• Ability to prioritize multiple tasks, adhere to deadlines, take direction
• Knowledge of Monday.com is an asset, but not required
• Knowledge of Microsoft OneDrive and SharePoint is an asset, but not required
• Graduate of a post-secondary diploma or bachelor’s degree program in a relevant field of study
• Knowledge of Capture One and/or the Adobe Creative Suite is an asset, but not required
• Proficient in Microsoft Office Suite, including Word, Excel, Power Point and Outlook
• Knowledge and appreciation of luxury fashion is an asset, but a passion for Creative Production is a must!
• Dedicated team player
• 2+ years of experience in either Photo or Video production, on set experience is an asset
• Holds a valid Ontario G2 or G class driver’s license, is preferred (accessibility to get to and from set)
• Working knowledge of the Google Suite, including G Drive, Keynote, Pages and Sheets

Holt Renfrew is an equal opportunity employer committed to fostering a diverse and inclusive workplace. Our future success depends on the perspectives and contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity and require accommodation, please email [email protected] and let us know so we can ensure you have an accessible candidate experience throughout the recruitment process. All requests are confidential and used only to meet candidate needs.