Coordinator, Contract & Vendor Management

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.
At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.
Our Operations Commercial Management group is seeking a Coordinator, Contract & Vendor Management to provide commercial oversight of Metrolinx’s operations vendors
What will I be doing?

• Track changes in work under operational contracts and adjust budget projections accordingly.
• Liaise with internal and external stakeholders or authorities, as required.
• Assist with the determination of amounts owing to Operations Vendors based on field observations, evaluation of work, consultant reports, testing reports, etc.
• Creation of various types of records such as, invoice records, supplier records, including the data gathering and entry of such documents.
• Attend regularly scheduled meetings and prepare accurate meeting minutes
• Perform data mining, complete process maps and create master databases, including statistical analysis of large data sets to identify and correct inconsistencies and anomalies using various software.
• Develop and perform ad-hoc Master Data related queries and reports to support business needs.
• Review vendor schedules against project progress as observed in the field.
• Ensure due diligence in the performance of works under various Agreements by providing documentation and interpretation of contractual rights and obligations.
• Assist with the development and implementation of claims avoidance and mitigation strategies.

What Skills and Qualifications Do I Need?

• Completion of a certificate in Business Administration, Project Management, or related field – or a combination of education, training and experience deemed equivalent.
• Strong organizational and time-management skills.
• Strong written communication skills as well as, collaboration skills to work across various departments as well as, with different levels of the organization.
• Experience identifying problems, making recommendations, and implementing solutions.
• Knowledge of one or more of the following is considered an asset: competence in software such as Microsoft Office, PowerPoint, and Oracle E-Business Suite, Asset Management Software (Infor EAM), Unifier
• Minimum four (4) years’ relevant experience.
• Experience working for an owner/public sector agency involving large-scale infrastructure/transit project would be considered as an asset.

Don’t Meet Every Requirement?
If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.
We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.
Accommodation
We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email [email protected].
Application Process
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.