Canada Payroll Specialist Jobs

Payroll Specialist

Waterloo, ON Hybrid (Tues – Thurs in office)

12+ Months Contract

Direct Client Position

The Payroll Specialist is responsible for the timely and accurate processing of payroll for entities within client. The Payroll Specialist will be responsible for payroll tasks for our Canadian employees, including the data input, related audits/edits of that data, relevant reporting, and interacting with other payroll team members. This position is accountable for providing a high level of customer service to all Payroll stakeholders, including but not limited to employees, Human Resources, Finance, and other Payroll team members with a focus on confidentiality. This position requires strong interpersonal skills and initiative as well as excellent working knowledge of payroll practices

Primary Duties & Responsibilities:

Ensure process payments to Canadian employees are within strict deadlines.

Operating within a Managed Services delivery model with ADP, liaise with Payroll provider (ADP GlobalView), Human Resources, Variable Compensation and Finance throughout the pay process.

Ensure compliance with policies, procedures and regulatory requirements.

Audit the information that interfaces from the HR system for accuracy.

Verification and reconciliation of each payroll run and resolve discrepancies by collecting and analyzing information

Ensure that all necessary government filings and remittances relative to payroll are made in a timely manner including but not limited to garnishments, tax slips and taxes.

Calculation of manual cheques when required.

Complete Year-End Process and file all applicable tax year-end filings.

Identify and process taxable benefits.

Deal with requests and correspondence promptly and efficiently.

Assist employees with payroll requests and questions in a timely manner.

Administration of Employee Share Purchase Plan (ESPP) and Stock Options as related to payroll.

Applicable year-end reporting of ESPP and Stock Options.

Monthly balance sheet account reconciliations

Stay abreast of legislative changes and compliance issues

Qualifications:

Experience in the following software packages:

Outsourced payroll packages (ADP Globalview, Streamline, Celergo, etc.) required.

Microsoft Office

Finance General Ledger Systems

Excellent time management skills

Strong interpersonal, organizational and analytical skills

Detailed oriented

Experience in Canadian Payroll, with an international company with multiple legal entities (e.g. US entities operating in a number of US states/local jurisdictions)

Ability to work independently with minimum supervision and as a co-operative team member.