Billings And Collections Administrator

About Us

Since 1934, E.S. Fox Limited (ESFL) has set the standard for Safety and Quality Assurance. With over 3 million person-hours annually, we self-perform Structural, Mechanical, Electrical, Sheet Metal and Refrigeration services. E.S. Fox Nuclear Services have been providing fabrication and construction services to OPG and Bruce Power generating stations, along with their associated nuclear Waste Management facilities, for over 50 years. ESFL Nuclear Services aims to be the provider of choice. Our focus on Safety, Excellence, Continuous Learning & Improvement, Respect, Relationships and our Corporate Social Responsibility continues to keep us close to our clients.

ESFL Nuclear Services has offices in Oshawa and Kincardine along with on-site locations at the OPG and Bruce Power Nuclear Generating Stations. ESFL Nuclear Services provides a full spectrum of Engineering, Procurement and Construction (EPC) services, in addition to maintenance and manufacturing services, fit to meet the growing requirements of the global nuclear power industry.

With over 800 weld procedures and 45 certifications that are audited by ISO, CSA, ASME, TSSA and CWB, ESFL continues to be a leader in the supply of quality nuclear fabrications for projects all over the world. As nuclear power generation evolves and transitions to Small Modular Reactors (SMRs), ESFL will retain the capability to provide design support for manufacturing, factory fabrication, shipping and logistical solutions, technical services and field construction.

With a strong commitment to health, safety and the protection of the environment, ESFL Nuclear Services has earned a reputation as a people-first, environmentally conscious and socially responsible nuclear services provider.

The Oshawa, ON site is looking for a hardworking, results-oriented and professional Billings and Collections Administrator to join our team.

What We Offer

A rewarding career opportunity working within the thriving nuclear industry. We provide great benefits including a comprehensive health and dental package, Group RSP, as well as competitive compensation.

Summary Of The Role

Reporting to the Project Financials Controller, the Billings and Collections Administrator plays an important role in ensuring the efficient billing and collection of receivables. They are responsible for monitoring and maintaining customer accounts, analyzing data, preparing billings, and working closely with internal teams to resolve payment issues and minimize credit risk.

Key Responsibilities

• Monitor accounts to assist with timely payment of outstanding invoices
• Conducts cost control analysis and provides ad hoc reporting to support the project teams and senior management
• Develop and maintain strong relationships with internal teams to ensure effective communication and prompt resolution of payment issues
• Input and reconcile billings to internal software systems and the client cost and project management software systems
• Resolve billing discrepancies or disputes in collaboration with relevant departments
• Provides support to the Project Financials Controller to develop, interpret and monitor billing policies and procedures to ensure they are updated, implemented, and communicated effectively
• Contact internal teams via phone or email to follow up on required approvals or other paperwork
• Other administrative tasks as required
• Prepare regular reports on accounts receivable, aging analysis, and collection activities
• Assists with month-end and year-end close processes

Qualifications And Skills

• Proficient in using accounting software and Microsoft Office Suite
• Excellent problem-solving and decision-making abilities
• Proven experience (1-3 years) in billing, accounts payable, and accounts receivable processes
• Bachelor's Degree in finance, accounting or a related field (preferred)
• Attention to detail and ability to work independently
• Experience in Construction, Engineering, Nuclear or Project Management environment would be a definite asset
• Strong negotiation and communication skills

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.