Administrator, Contracts (Infrastructure) Jobs

The contracts administrator is responsible for the administration and implementation of construction and consulting services contracts while working closely with project/program personnel, legal and cost management teams. This Full time permanent position provides commercial and administrative support and guidance to infrastructure programs/projects, to ensure that the major capital projects are delivered with effective contract management practices.
Accountabilities
Contract administration

• Establish and maintain corporate benchmarking records to be used in future contracts’ assessment/changes
• Administer contracts and documentation related to kick-off/mobilization, insurance, progress review meetings, contractor reporting, contractor correspondence, invoicing, contract change requests, close-out, etc
• Ensure all major contract-related correspondences is up to date and recorded properly
• Assist in pre-award activities as required, such as drafting, evaluating and awarding of major contracts
• Support the process to develop business cases to support the organization’s decision process for large capital transactions, including consideration of alternative approaches, analysis of key risks, and development of mitigations where optimal
• Ensure contract documentation is up to date and filed appropriately
• Chair contractor meetings and distribute meeting minutes accordingly
• Review contractor invoicing/progress payment requests. Coordinate review and approvals by relevant project personnel. Coordinate with cost management team to ensure correct invoicing
• Review contractual performance to ensure compliance with terms and identify conflicts or changes requiring resolution at contract renewal
• Ensure contract documents are complete with respect to changes, extension or renewal, close-out, as appropriate
• Manage contract compliance
• Develop and issue regular reports on the status of contracts
• Focus on infrastructure projects versus supply chain/procurement
• Collaborate with cost management team on initial scope, schedule and cost versus approved baselines
• Communicate contract-related information to associated stakeholders
• Engage with internal insurance advisors to develop and ensure appropriate implementation of project insurance coverage
• Proactively identify potential changes, deviations or claims. Coordinate the negotiation of changes accordingly and as appropriate
• Provide ad-hoc contract analysis and decision support as needed
• Collaborate with procurement team to ensure effective transition from pre-award to post award
• Working closely with program/project owners, perform lessons-learned on completed projects
• Prepare and issue contract amendments for review and approval prior to issuing to contractor. Coordinate with project personnel, obtain senior management and legal input/approval to ensure organizational needs and expectations are met.
• Provide contract-related issues resolution, both internally and externally, and continuous improvements to processes

Change management

• Control project costs through proactively managing cost changes and ensuring that changes to the baseline are conducted through auditable control processes
• Administer, document and accept / challenge / defend incoming and outgoing change requests throughout project execution
• Implement and execute claim management process to resolve unforeseen situations that arise during project development and execution and that are not covered by the change management process. Ensure proper maintenance of records

Risk Management

• Support program/project owners to manage contract risks
• Participate in risk identification, quantification and mitigation workshops

Other

• Perform other assigned duties as required
• Participate in the development of project and departmental plans
• Support manager in the development of contracts related processes and procedures, as required. Recommend improvement as needed.
• Share knowledge and expertise with team members
• Represent organization in negotiations, conferences and conventions, as appropriate
• Articulate and live the organizations culture and values
• Comply with health and safety requirements

SPECIFIC COMPETENCIES
Must possess excellent communication and public speaking skills to effectively interface with contacts including all levels of contacts, internally and externally. Must have a strong customer service orientation while managing a breadth of responsibilities. Must be able to work independently, accurately and on own initiative to maintain work output with minimum supervision.
Able to collaborate with peers’ managers in other departments to collect information, support their needs for information and analyses, and providing feedback and guidance. Brings a constant process improvement mindset. Ability to scale up projects’ solutions to facilitate corporate level controls.
Education & Experience

• Demonstrated experience working on different types of contracts: Lump sum, Design - Build (DB), Design, Build and Finance (DBF), etc. throughout the project life cycle from bid to contract closeout
• Good understanding of the law of contract in the jurisdiction of the project, combined with a detailed appreciation of contractual obligations and liabilities
• Must have a breadth of experience overseeing all aspects of contract management on major projects of at least $200 million, preferably working in industrial sector such as oil and gas, mining, transportation, or power generation. Proven track record with claims management and dispute resolution on major project
• Experience in liaising with client, subcontractor and consultant representatives
• A bachelor’s degree in business administration or engineering or another acceptable area, plus a minimum of 5 years of contracts experience
• This is a Union Role, education is a must have
• Thorough knowledge of change management principles including identifying significant variations, claims identification, narration, quantification and evaluation
• Experience with risk identification and management
• Direct experience with the contract administration, procurement and subcontract administration
• Sound understanding of construction methodology and process
• Basic understanding of insurance program requirements for various project types
• Demonstrated experience working concurrently on multiple contracts

WORKING CONDITIONS
Normal office conditions and regular construction site visits.
****This is a Union role****
Compensation Package

• Union
• Competitive Compensation and Benefits plan, Earned Time Off program!

Kindly submit your resume in Word format and ensure your work history includes the Month/Year for every employer.

• We thank all applicants for applying, however only those shortlisted and considered for an interview will be contacted directly**

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Job Types: Full-time, Permanent