Administrative Assistant - Term To September 2024

Provides confidential administrative support services to the Corporation, including support to the Chief Financial Officer and additional Senior Leadership Team members, as well as, other NTPC employees.

• Requires interpersonal skills for working in a team environment.
• Maintain head office key assignment including tracking of keys and development of procedures around key use and fines for lost keys.
• Must be a self-starter and able to work with little direction, while managing multiple tasks and frequent interruptions.
• Must be able to effectively communicate requests for information to a wide-range of employees.
• Requires the ability to work independently with limited supervision.
• Code and process invoices, travel claims and other financial documents appropriately in a timely manner. Alert the Team Leader, Administrative Services to any unusual requests.
• Must have tact and diplomacy to deal with and respond to inquiries from the general public, customers, politicians, and contractors.
• Advanced computer word processing and spreadsheet skills.
• Must undergo a successful criminal records check.
• Booking travel arrangements and facilities for office events and employee travel.
• Must possess excellent written and oral communications skills.
• Draft new word processing, spreadsheet and presentation documents using Word, Excel and PowerPoint as required. Review, proofread and edit documents prepared by others for spelling, grammar, content and format.
• Must have ability to recognize and act on urgent matters.
• Valid Class 5 Driver’s License or equivalent required.
• Support board meeting and Minister briefing preparation requirements as needed.
• As a member of the shared administrative pool, will support duties of other Administrative Assistants.
• Must possess excellent analytical skills and structure problem-solving abilities.
• Certificate in Office Administration with three (3) or more years related office experience including administrative experience. Equivalencies may be considered.
• Coordinates meetings, finalize agendas and takes meeting minutes as required. This may include corporate emergency-type events (JAC, operation emergencies, etc.)

Salary for this position ranges from $35.21 - $42.81/hr. plus location and accommodation allowances of approximately $8,023 per annum. We offer a comprehensive benefits package which includes health and dental benefits, long-term disability, life insurance, paid sick days and a defined benefits pension plan.

Affirmative Action Employer - Candidates must clearly identify eligibility status via our online application process in order to receive priority consideration.

We thank all those who apply and advise that only those selected for further consideration will be contacted.

PC4070