Administrative Assistant - Primary Health Care

Click here to apply as an internal applicant.
Req ID: 159386
Company: Nova Scotia Health
Location: Western Zone, Fishermen's Memorial Hospital Department: PHC WZ LQ LA
Type of Employment: Casual Casual Relief ( 3% FTE) x 1 position(s)
Status: MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 25-Jul-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About The Opportunity
Reporting to the Primary Health Care Health Services Manager, the Administrative Assistant provides confidential administrative support, works within an administrative team environment, and acts as a liaison between managers, Primary Health Care Director and site employees. The Administrative Assistant provides primary health care administrative support to network and zone initiatives/committees as related to the Health Services Manager and Health Services Lead positions and holds the role of payroll Time Administrator.
The Administrative Assistant ensures that the principles and practices that guide our work such as the vision, mission, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver.
About You
We would love to hear from you if you have the following:

• Knowledge of computers is essential with proficiency in word processing, database management, spreadsheet programs and familiarity with email and Internet technology.
• Understanding or knowledge of electronic medical record - MedAccess would be considered an asset.
• Graduate of a recognized office administration program/secretarial program.
• Experience working in a hospital or health-related environment is considered an asset.
• Demonstrated attention to detail.
• Accurate keyboarding skills with a minimum speed of 40 wpm.
• Minimum of one (1) years’ experience in an administrative support position required.
• Demonstrated ability to manage a challenging workload in an environment where frequent interruptions, multiple priorities, deadlines and concurrent activities occur.
• Demonstrated planning, organizing and prioritizing and time management skills.
• Demonstrated ability to maintain confidentiality.
• Demonstrated accountability, initiative and ability to make decisions, set priorities, and work independently.
• Demonstrated strong interpersonal and communication skills including the ability to work as a team member and foster collaborative relationships.
• Demonstrated ability to communicate effectively both orally and in writing, including the ability to take and transcribe minutes.
• Demonstrated knowledge of NSHA programs, functions and organizational structure.
• Ability to use Microsoft Windows and all components of Microsoft Office.

About The Opportunity Cont.

• Demonstrated ability to problem solve and use good judgment in decision-making.
• Competencies in other languages an asset, French preferred.
• Some travel will be required
• Exemplary work history as demonstrated in current and past employment
• Ability to independently compile reports and presentation using appropriate computer software.
• Current Nova Scotia Driver’s License and access to a reliable vehicle
• Demonstrated good attendance in current and past employment.
• Demonstrated commitment to ongoing learning and professional development.
• Commitment to promote a culture that supports safety, ethical practices and organizational health.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours

• Travel to Various sites should be included
• Casual Relief

Compensation and Incentives
$21.58 - $26.97 Hourly
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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