Accounts Receivable Administrator Jobs

The Accounts Receivable Administrator is responsible for managing the company's receivables, ensuring accurate and timely processing of invoices, monitoring customer payments, and maintaining strong relationships with clients. This role requires excellent communication skills, attention to detail, accuracy and the ability to work collaboratively within a team environment.

Core Responsibilities:

Collection Activity and Payment Processing:

• Follow up on outstanding payments and communicate with customers regarding payment discrepancies or delays.
• Monitor and track customer payments, ensuring they are received on time.

Cash Applications and Account Reconciliation:

• Record and reconcile payments received, ensuring accurate allocation to customer accounts.
• Conduct regular reconciliations of AR and COD accounts to ensure accurate and up-to-date records.
• Maintain a clear audit trail and documentation of all account reconciliations.

Credit Adjudication:

• Review and process new customer credit applications, providing sound recommendations based on creditworthiness for management
• Validate and maintain up to date and accurate customer master data
• Conduct proactive credit reviews and assess existing customer credit limits to manage risk, support business growth and improve cash flow
• Analyze and interpret credit reports, financial statements and other forms of security

Invoice Processing:

• Generate and distribute accurate and timely invoices to customers.
• Coordinate with other departments to obtain necessary supporting documentation for invoicing.
• Verify the accuracy of invoice information, including pricing, terms, and discounts.

Customer Relationship Management:

• Serve as the primary point of contact for customer inquiries related to invoices and payments.
• Collaborate with sales and customer service teams to resolve customer disputes and ensure customer satisfaction.
• Build and maintain strong relationships with clients, addressing any concerns or issues promptly and professionally.

Reporting and Analysis:

• Provide insights and recommendations to management based on accounts receivable analysis.
• Analyze receivables data to identify trends, potential risks, and opportunities for process improvements.
• Prepare regular reports on accounts receivable status, including aging reports and cash flow projections.

Other

• Other duties as assigned

Mandatory Requirements

• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Software/System Experience:  Proficiency in O365, and Internet Information Gathering/Research
• Experience with Credit Insurance is an asset
• Effective communication, negotiation and interpersonal skills.
• Bachelor's degree in finance, accounting, or a related field is preferred.
• Strong analytical and problem-solving skills.
• Proficiency in using accounting software and MS Office applications, particularly Excel.
• Experience within the construction industry, and knowledge of liens and bonds is a plus.
• Years of Experience:  2+ Knowledge of A/R processes
• Excellent attention to detail and accuracy.
• Strong knowledge of accounting principles and practices, interest in Credit designations

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