Academic Scheduler (5 Vacancies) Jobs

Three Support Staff Full-time New Positions & Two Support Staff Full-time Replacements Positions
(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)
We require qualified individuals to join the Scheduling Office within the Academic Administration department to perform a variety of tasks related to Scheduling and space planning.
Successful candidates will be required to conduct work within Ontario and must be available to work on campus as required. It is anticipated that this position will meet the needs of the department through a fully remote work arrangement five days a week.
Responsibilities
Provide systems and scheduling support to a School. This includes:

• Entering course section detail and faculty information in the Student Information System (SIS)/Timetabler for timetabling purposes
• Monitoring registration and enrolment numbers, adding/deleting sections, adjusting blocks to allow for registration, and adjusting room assignments as required
• Ensuring all programs, students, and faculty are timetabled in accordance with the Scheduling guidelines, faculty availability, and program area needs
• Preparing and maintaining Standard Workload Forms (SWF’s) [develop, issue to Chair, and revise in electronic format] based on information from the loading sheets
• Interpreting information provided in different formats i.e., Word/Excel, email, verbal
• Processing changes as required through the scheduling cycle
• Communicating scheduling issues/challenges and identifying possible solutions
• Updating and issuing loading sheets to the program area for completion of loading information
• Accounting for all SWF’s within the portfolio and forwarding to the Union office in electronic format

Assist Senior Academic Schedulers with various aspects of timetabling each semester. This includes:

• Assisting with simulation scenarios
• Completing all quality review checks at each stage of the scheduling cycle to ensure all aspects of the scheduling process have been completed to the highest quality
• Receiving and processing one-time room reservations within Enterprise
• Assisting with various aspects of the Final Exam scheduling, such as proofreading and notifying faculty of room changes during the exam week
• Providing team support by answering questions and sharing information
• Adapting to new processes, scheduling needs, and software upgrades as required
• Assisting the team through periods of high demand
• Utilizing and interpreting various reports to identify and resolve scheduling conflicts, rejects, and issues
• Generating and analysing reports to support scheduling department decisions and needs

Qualifications

• Knowledge of internal systems – SIS, Enterprise, and Timetabler, is considered an asset
• Demonstrated experience using systems, such as Microsoft products
• Superior customer service skills
• Demonstrated practice of following policies and procedures and ability to bring to other’s attention when these are not being followed
• Superior organizational skills and ability to work with detail
• Three years of relevant work experience to include working with spreadsheets and software application systems
• Willingness to engage and bring to resolution complex and/or contentious situations
• Familiarity with the Academic Collective Agreement is considered an asset
• Two-year Diploma in Office Administration, Communications, or business-related field
• Ability to function as part of a team
• Good analytical and problem-solving skills
• Demonstrated ability to communicate succinctly and clearly in a professional manner
• Excellent time management skills and the ability to work under pressure to meet deadlines

Apply Now
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Conestoga College is a leader in polytechnic education. Our career-focused education, training, and applied research programs prepare students for success, support industry, and workforce needs and promote economic prosperity throughout our region and across Ontario.
We thank all applicants but only those selected for an interview will be contacted. Conestoga College is committed to workplace diversity and provides accommodations to applicants with disabilities throughout the hiring process. If you require accommodation, please contact Human Resources via the Contact page.
Based on the guidance provided by our local Public Health authority, Conestoga College will continue to take appropriate measures to protect the safety and well-being of our college community and prospective candidates throughout the recruitment and selection process. Offers of employment are contingent upon compliance with our COVID Community Safety policy which requires employees to be fully vaccinated against COVID-19. Proof of vaccination, or a formal College approved exemption, will be required to fulfill this condition of employment.