Secretary To The Chief Commissioner Jobs

Leads the development of various management and high-profile stakeholder committee

Provides analysis and advice to the Senior Management Team to ensure the successful achievement of the CPO and Board agenda

What Skills and Qualifications Do I Need?

Manages the tracking, reporting and identification of issues and the research and analysis of patterns and trends.

Demonstrated experience providing strategic advice to senior executives, leading teams, managing and reviewing written materials

Experience in a public sector is an asset

5 - 7 years of experience as a senior staff member within a municipal, provincial or federal government environment.

• Oversee the day-to-day operations of the Mayor's office and manage administrative staff to ensure efficient workflow.

• Excellent written and verbal communication skills.

• Experience in managing teams and fostering a collaborative work environment.

Undergraduate Degree in Political Science or related field.

Masters in Political Science, Public Policy or Business Administration is an asset

Represent the CEO at a variety of meetings with the senior management team, other staff members, and externally.

Create decision-making frameworks. Manage goal setting and annual planning processes.

Manage organizational priorities. Lead implementation of strategic plan.

Manage logistics, create presentations, organize files and records, and communicate on the CEO’s behalf.

Experience with: Microsoft Suite (Excel, Word, Powerpoint), Keynote, G Suite.

Bonus if you have experience with: Assisting C-suite executives

Proven success in project/program management

Oversee company finances, including forecasting, third-party partnerships, and corporate treasury

Manage investor relationships, including organizing updates, preparing for new financing rounds, and participating in investor meetings

Manage internal business operations, including leadership meetings, all-hands meetings, culture chats, company retreats, company handbooks, and people ops

Strong written and verbal communication skills, including cross-functional collaboration

Experience in building financial models

Proven success in project/program management

Oversee company finances, including forecasting, third-party partnerships, and corporate treasury

Manage investor relationships, including organizing updates, preparing for new financing rounds, and participating in investor meetings

Manage internal business operations, including leadership meetings, all-hands meetings, culture chats, company retreats, company handbooks, and people ops

Strong written and verbal communication skills, including cross-functional collaboration

Experience in building financial models

Top-notch verbal, written, and presentation communication, project management, and organizational skills

Educational background or work experience in a life sciences-related discipline

Manage end-to-end special projects that are urgent and important, monitoring their status, removing blockers, and driving momentum

Manage a team of senior professionals in the Office of the CEO team, including the CEO's Executive Assistant

Project-manage cross-team initiatives—removing blockers, escalating, and intervening where applicable

Keep a pulse on company culture and appropriately acknowledge successes and concerns to ensure the CEO adequately addresses them

Experience in a government advisory capacity, briefing and making recommendations to senior executives and staff

Ability to manage sensitive issues with tact, diplomacy and sound judgment

Develop strategies, practices, and tools to facilitate alignment and information sharing across the executive team

Act as CDO Advisor on strategies and initiatives supporting the CDO on business planning issues and refining and articulating business strategy

Liaise with business units to ensure appropriate and complete information is provided for decision making and informational purposes

On the CDO’s behalf, meet with internal and external stakeholders to address concerns, receives and provides information

Thorough knowledge of general office procedures, including taking minutes, editing reports and correspondence, and electronic/manual records management file systems.

Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self-management. 

Develops and maintains office records management system in accordance with Regional standards.

Successful completion of a Community College Diploma in Business Administration or related field or approved equivalent combination of education and experience.

Provides administrative support to the Commissioner.

Organizes and maintains an automated current schedule for the Commissioner.