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Intermediate Executive Assistant Jobs in City of Ottawa, Ontario

Intermediate Administrative Assistant Jobs
By ADGA Group At Ottawa, Ontario, Canada
Experience providing advice and guidance on administration issues to support the decision making of senior management.
experience providing advice and guidance on administration issues to support the decision making of senior management.
Coordinate routine Cost Centre management activities with the Cost Centre Managers and the Business Management team.
Liaison and coordination with the Business Management Team.
Provide daily support to the Cost Centre Managers
Perform data entry activities,and also extract and analyze databy using a variety of software systems.
Executive Assistant Jobs
By Non-Profit Organization At Ottawa, Ontario, Canada
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
To learn more about this organization and the amazing compensation and benefit package, please apply.
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives in French and English
Executive Assistant Jobs
By Kinaxis At Ottawa, Ontario, Canada
Manage complex schedules of executives, including calendar, travel, and meeting management
Coordinate with travel agents and manage all aspects of travel, including transportation and lodging.
Manage and complete executive expense reports; reconcile credit card statements.
5+ years of progressive Executive Assistant experience, preferably in a high-tech environment; must-have experience reporting to C-level or senior executives.
Experience coordinating and securing complex travel arrangements for executive team members optimizing routes and timing
Exceptional communication and interpersonal skills; demonstrated ability working effectively in a collaborative team culture.
Executive Assistant Jobs
By Strategy Recruitment Group At Etobicoke, Ontario, Canada
Bachelor's degree or equivalent experience
4+ years of experience supporting an executive required
Experience in managing multiple priorities and administrative coordination
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
Aid executive in preparing for meetings
Executive Assistant Jobs
By Niagara Association of REALTORS® At St. Catharines, Ontario, Canada
Collaborates with the Manager, Member Services to ensure full management of logistics of NAR-lead events.
Anticipates and organizes the EO’s priorities and provides effective and timely support.
Prepares comprehensive, informative, and professional reports and presentations to support the Executive Officer.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Acts as the publishing editor of all correspondence prepared for the Association by the Communications Coordinator.
Responds to all general inquiries to the Executive Office on behalf of the EO.
Executive Assistant Jobs
By Career Market At Niagara, Ontario, Canada
Manage Social Media and marketing
Manage office equipment and coordinate maintenance at multiple sites
Supporting and answering queries for Operations and HR.
Monitor email communication inbox messages.
Maintain and update the CRM contact database.
Update the website as needed.
Executive Assistant Jobs
By Rural Rescue First Aid Training At Mulmur, Ontario, Canada

Looking forward to meeting the perfect person!

Executive Assistant Jobs
By Children's Treatment Network (CTN) At Richmond Hill, Ontario, Canada
Strong organizational skills in the use of time, records management, with the ability to prioritize
A minimum of 3 years of related office executive admin experience in healthcare or social services environment is required
Highly proficient skills in the use of Microsoft Office 365; Excel and virtual platforms
Excellent written and oral communications/creative writing skills with the ability to communicate effectively with all levels of employees or outside contacts
Ability to work flexible hours in support of requirements that may fall outside of the typical work hour framework
Knowledge of not-for-profit governance considered an asset.
Executive Assistant Jobs
By Dallas Mercer Consulting Inc. (DMC) At St John’s, Newfoundland and Labrador, Canada
Complete a variety of administrative tasks that facilitate management’s ability to effectively lead the organization, including assisting with special projects
Manage the executive’s calendar, including scheduling meetings, rescheduling appointments and providing daily briefings
3-5 years of experience supporting a senior executive
Efficient computer and office equipment skills
Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
Designing and producing complex documents; reports; and presentations
Executive Assistant Jobs
By CFO Capital At Markham, Ontario, Canada

Job Overview CFO Capital, a national Commercial Mortgage Brokerage Firm and is looking for an Executive Assistant to join our growing team. Reporting to the CEO, the Executive Assistant is ...

Executive Assistant Jobs
By OmniaBio At Hamilton, Ontario, Canada
Assists with other office management activities, as required.
Bachelor's degree or equivalent work experience is required; additional relevant certifications are a plus.
Strong written and verbal communication, administrative and organizational skills.
10+ years’ experience providing executive-level administrative support is required.
Strong verbal and written communication skills.
Exceptional organizational skills and impeccable attention to detail.
Executive Assistant Jobs
By Guelph Humane Society (GHS) At Guelph, Ontario, Canada
·Strong organizational and time-management skills
·3-5 years’ experience in business administration in not-for-profit/charitable sector is preferred
·Detail oriented with the ability to prioritize and manage multiple projects simultaneously in a changing environment
·Excellent written and verbal communication skills
·Experience researching, summarizing, and analyzing data to support and build reports, presentations, and special project requests
·Provide comprehensive administrative assistance to the Executive Director, including managing their calendar and scheduling meetings
Executive Assistant Jobs
By Robert Half At Erin, Ontario, Canada
Demonstrated knowledge of project management
Teach and manage other support staff and customer relations
Practical knowledge of Book Travel Arrangements
VoiceMail Messages experience highly valued
Arranging Travel experience highly preferred
Prior experience with Coordinating Appointments
Executive Assistant Jobs
By goeasy Ltd. At Mississauga, Ontario, Canada
Proven organizational and time management skills
High volume meeting and calendar management across multiple stakeholder groups to coordinate all appointments, meetings, events and conference calls
Manage information flow and emails from both internal and external sources, organizing and responding accordingly when requested
1-3 years' experience in an Executive Assistant role supporting executives
Strong verbal and written communication skills
Excellent interpersonal skills and the ability to work with different groups of people
Executive Assistant Jobs
By Robert Half At Whitchurch-Stouffville, Ontario, Canada
Excellent organizational skills, ability to multitask, an eye for detail and previous project management experience
Comprehensive knowledge of SharePoint Administration
Experience with Microsoft Office 365
Proven knowledge of minute taking
Prepare reports and financial data
Educate and run other support staff and customer relations
Executive Assistant Jobs
By American Iron & Metal (AIM) At Hamilton, Ontario, Canada
Makes travel and accommodation arrangements for management team
Completes and submits management team expense reports
Excellent computer skills with an in-depth knowledge of all Microsoft 365 programs (Outlook, Word, Excel and PowerPoint)
Competitive salaries commensurate with experience and qualifications
Travel and entertainment resource management
Manages calendars for key leaders, including scheduling meetings with clients and other visitors
Executive Assistant Jobs
By Dua Consultancy At Brampton, Ontario, Canada
Prime center of focus SHOULD be the best interests of our clients.
No set working schedule details to be discussed at the meeting.
Resumes SHOULD be emailed whereby additional information for the position and related will be provided.
Executive Assistant Jobs
By Aerosforce At Oakville, Ontario, Canada
management functions including procurement of supplies, payment of bills, organizing and maintaining expense reports
5. The candidate will develop and cultivate collaborative relationships with peers, members of the executive management
other responsibilities and projects as may be required.
1. Industry experience: The candidate must have a minimum 4 years of progressively responsible and diversified
administrative experience, including support to executive team members.
addition to this, they should be able to work independently and possess creative problem-solving skills.
Executive Assistant Jobs
By Jewish Niagara At Niagara Falls, Ontario, Canada
Strong organizational, project management and problem-solving skills with exemplary multi-tasking abilities.
Knowledge/experience with not-for-profit organizations, grant writing and fundraising would be an asset.
Oversee the fundraising portfolio (database, communications) and manage grant writing applications related to special projects.
Advanced knowledge of administrative/clerical procedures and systems.
Managing communications and correspondence with internal and external stakeholders, sharing information (confidential and public) as required.
Advanced computer literacy and strong proficiency with Microsoft suite of products; Outlook, Word, Excel, PowerPoint, Teams, Adobe.
Sr. Executive Assistant Jobs
By SHARMA WEALTH MANAGEMENT At Mississauga, Ontario, Canada

Experienced Executive with minimum 10 plus years experience. Multi Tasker and Team player.

Are you looking for an exciting opportunity to use your administrative skills in a fast-paced environment? We are looking for an Intermediate Executive Assistant to join our team and provide support to our executive team. You will be responsible for managing calendars, scheduling meetings, and providing administrative support. If you are an organized, detail-oriented individual with excellent communication skills, this could be the perfect job for you!

An Intermediate Executive Assistant is a professional who provides administrative support to executives and other high-level personnel. They are responsible for managing calendars, scheduling meetings, preparing reports, and other duties as assigned. To become an Intermediate Executive Assistant, you will need to have strong organizational and communication skills, as well as a good understanding of office software and technology.

Intermediate Executive Assistant Skills:

• Excellent organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and other office software
• Ability to multitask and prioritize tasks
• Ability to work independently and as part of a team
• Ability to handle confidential information
• Knowledge of office procedures and protocols

What is Intermediate Executive Assistant Knowledge?

• Knowledge of office management principles and practices
• Knowledge of administrative and clerical procedures
• Knowledge of customer service principles and practices
• Knowledge of business and management principles
• Knowledge of financial and accounting principles

What is Intermediate Executive Assistant Responsibilities?

• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare reports, memos, letters, and other documents
• Answer phone calls and respond to emails
• Greet visitors and direct them to the appropriate personnel
• Maintain filing systems and databases
• Perform general office duties such as ordering supplies and managing equipment
• Assist with special projects as needed

What is Intermediate Executive Assistant Experience?

• Previous experience as an administrative assistant or executive assistant
• Experience with office software and technology
• Experience with customer service
• Experience with financial and accounting principles

What is Intermediate Executive Assistant Qualifications?

• Bachelor’s degree in business, finance, or a related field
• Professional certification in office management or executive assistance
• Ability to work independently and as part of a team
• Ability to handle confidential information

Intermediate Executive Assistant Education:

• Bachelor’s degree in business, finance, or a related field
• Professional certification in office management or executive assistance

Tools to Help Intermediate Executive Assistants Work Better:

• Calendar and scheduling software
• Project management software
• Document management software
• Customer relationship management software
• Time tracking software

Good Tips to Help Intermediate Executive Assistants Do More Effectively:

• Stay organized and prioritize tasks
• Communicate effectively with colleagues and clients
• Use technology to streamline processes
• Take initiative and be proactive
• Take notes and document conversations
• Ask questions and seek feedback

Common Intermediate Executive Assistant Interview Questions:

• What experience do you have in an administrative role?
• What office software are you proficient in?
• How do you handle confidential information?
• What do you think are the most important qualities of an executive assistant?
• How do you handle multiple tasks and prioritize them?