Virtual Executive Assistant / Full Time (Remote)

We are seeking a highly organized and proactive Virtual Executive Assistant to provide exceptional administrative support to our executive team. As a Virtual Executive Assistant, you will play a crucial role in ensuring the smooth operation of our company by managing a wide range of administrative tasks and acting as a key point of contact for internal and external stakeholders. This is a remote position, offering flexibility and the opportunity to work from anywhere in Canada.

Responsibilities:

• Collaborate with other members of the administrative team to streamline processes and improve efficiency.
• Conduct research and compile information to assist in decision-making and problem-solving.
• Manage the executive team's calendars, scheduling meetings, appointments, and travel arrangements.
• Act as a liaison between the executive team and internal/external stakeholders, maintaining strong relationships and managing expectations.
• Assist with the planning and execution of company events, conferences, and meetings.
• Handle sensitive and confidential information with the utmost discretion.
• Coordinate and prioritize incoming emails, calls, and other forms of communication on behalf of the executives.
• Help with project management by tracking deadlines, deliverables, and action items.
• Prepare and edit correspondence, presentations, reports, and other documents as needed.

Qualifications:

• Previous experience as an Executive Assistant or in a similar role is preferred.
• Strong interpersonal skills and the ability to build relationships with diverse individuals and teams.
• Exceptional attention to detail and accuracy.
• Ability to work independently and proactively, demonstrating initiative and problem-solving skills.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proficient in using virtual collaboration tools and software, such as video conferencing platforms, project management tools, and document sharing platforms.
• Tech-savvy and adaptable to new software and technologies.
• Experience in handling sensitive and confidential information with discretion and professionalism.
• Strong communication skills, both written and verbal, with a professional and polished demeanor.

Benefits:

• Collaborative and supportive work environment.
• Competitive compensation package.
• Opportunity to work closely with and learn from a highly experienced executive team.
• Professional development opportunities to enhance your skills and advance your career.
• The satisfaction of playing a critical role in the success of our company.
• Flexible working hours and the ability to work from any location in Canada.

Join our team as a Virtual Executive Assistant and contribute to the growth and efficiency of our organization. Apply now and take the first step towards an exciting and rewarding career as a trusted partner to our executive team.