Subcontracts Specialist Jobs

The Subcontracts Specialist II is part of a team focused on the management of subcontracts to support new vessel construction. The role is focused on the subcontracting activities leading up to award which includes the management of the entire bid process, proposal analysis, the formation of the subcontract and all the activities associated with the post award administration of the subcontracts. The scope of the role includes serving as the primary point of contact for the sourcing of Vendor Furnished Information as required for the execution of one or more projects. The role requires the coordination of negotiations of standard subcontract business terms and conditions, ongoing administration of subcontract elements including milestones, deliverables, issues, action items and payments.

Duties/Accountabilities

Subcontract Management:

• Performing subcontract close-out.
• Maintaining various registers and as per project specific instructions.
• Administering supplier claims.
• Managing performance of suppliers.
• Developing, processing and implementing contractual documents and change orders in a timely manner.
• Approving milestone payments, ensuring that contract deliverables and payment milestones have been achieved and approved prior to payment.
• Expediting deliverables to ensure on time receipt of deliverables.
• Monitoring and reporting on supplier’s progress and conducting progress meetings.
• Administrating contracts in accordance with general requirements of contractual terms and conditions.
• Ensuring deliverables and inputs from all stakeholders.
• Managing and controlling changes relating to cost and schedule.

Education and Experience

• A diploma or bachelor’s degree in Engineering, Business, Science, Finance or Law.
• A minimum of 5 years’ experience in procurement or contract administration, preferably in the shipbuilding industry.
• Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP), The Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program is desirable.
• Proven track record and considerable experience in the establishment, ongoing management and maintenance of multi-million-dollar subcontracts.
• Experience in a project environment on capital projects.

Skills, Knowledge and Required Competencies

• Demonstrated ability to multi-task, prioritize work and to problem solve in an inclusive manner with internal colleagues and external parties.
• Strong customer service and diplomacy skills.
• Strong negotiation skills.
• Extensive administrative skills and experience in tracking subcontractor contract milestones, deliverables, issues, action items and payments.
• Strong interpersonal skills and ability to work in a team environment.
• Knowledge and experience with materials management, expediting, quality surveillance and logistics.
• Proficient in Microsoft Office suite (Word/Excel/PowerPoint).
• Excellent oral and written communication and presentation skills.
• Ability to work effectively with limited direction and function as a key team member.
• Proven ability to coordinate and administer medium to large packages with a medium complexity including the ability to incorporate the specifications into request for proposal packages, to lead the bid evaluation and selection, coordinate negotiation, and execute subcontracts.
• Excellent understanding of procurement processes and corporate governance principles.
• Established procurement skills and ability to effectively administer at least ten (10) subcontracts following award, including the negotiation of change orders, minimizing exposure to claims and pro-actively mitigating risks