Spare General Clerk Jobs

POSITION: Spare General Clerk (Replacement)

DEPARTMENT: Various

LOCATION: Cochrane

REFERENCE: 800-97-24

RATE OF PAY: Starting at $24.60/ hr.

WHO WE ARE:

Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We employ over 900 skilled professionals and are over 120 years old and proud of our heritage and connection to the communities we serve. We are focused on moving forward with the goal of being a valued leader in transportation. We offer competitive salary, excellent benefits, a defined benefit pension plan, paid vacation, 3 paid personal leave days along with discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:

The Spare General Clerk is responsible for providing clerical support to the Rail Mechanical, Rail Infrastructure and Passenger Services Divisions in Cochrane. This position will need to be available for work on a call-in basis to cover vacation, illness and special projects within the clerical group.

MAJOR DUTIES/ RESPONSIBILITIES:

• Respond to electronic inquiries or forward to appropriate person
• Prepare and maintain reports from manual or electronic files, inventories, mailing lists and databases
• Data entry such as Time Tracking and Daily TIR
• Process incoming and outgoing mail, manually or electronically
• May order office supplies, service office equipment and arrange for servicing
• Answering, screening and forwarding telephone calls; responding to inquiries from internal and external sources and providing various information
• May perform a variety of clerical duties such as calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements using computerized and manual systems
• May sort, process and verify receipts, expenditures, forms and other documents
• Keying, editing, proofreading and finalizing correspondence, preparing reports, statements, invoices, forms, presentations and other documents from notes, using computers
• Send and receive messages and documents by fax or electronic mail
• Photocopy and collate documents for distribution, mailing and filing

REQUIREMENTS:

• Must be able to lift up to 30 lbs
• Excellent oral and written communication skills (strong grammar, spelling and proofreading abilities)
• Strong keyboarding and computer skills with experience using Windows based applications
• Ability to work with minimum supervision and within a team environment
• Grade 12 Ontario Secondary School diploma (OSSD) or General Education Diploma (GED)
• Possess strong attention to detail and organizational skills
• Committed to Company Health and Safety
• Completion of college business, accounting/bookkeeping and/or office administration courses are considered an asset
• Must be able to work in a fast-paced environment to meet deadlines
• Preference will be given to qualified applicants who are fluent in both official languages (English and French)
• Proven experience with Microsoft Office Suite (specifically Word, Excel and Outlook)
• Must be available for short notice scheduling

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE: September 10, 2023 no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number.

Ontario Northland is an equal opportunity employer. Accommodation is available for applicants with disabilities throughout the recruitment process. Please contact Human Resources.

Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 494 pour plus de renseignements.

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