Senior Project Manager Jobs

• Issued by: Government of Manitoba Department of Consumer Protection and Government Services Digital and Technology Solutions
• Name: Project Manager
• Number: 08Z27826-RFR-171

The duration of the engagement may be for up to a 24-month term. Due to the nature of projects, there may be exceptional circumstances where the total term may be extended beyond 24 months. The 24-month term is anticipated to start with a 6-month initial term followed by an 18-month renewal.

Role Description

Project Management Services

Manitoba views Project Management as the comprehensive management and control of all

aspects of the project throughout all phases of its life cycle to achieve prescribed objectives

defined in terms of Project Manager Responsibilities. Through the application of appropriate

management techniques, the Project Manager will lead and manage the efforts of the

Project Team to achieve the objectives of the project to meet project requirements. The

Project Manager is expected to work competently using several project management

methodologies including but not limited to waterfall, agile and hybrid.

Other responsibilities of a Project Manager are but not limited to following

Project Initiation and Planning

General

Responsible for regular communication with all project stakeholders' groups including

the project owner, project teams and resources, consultants, and Manitoba staff.

Responsible to direct the activities and deliverables of assigned project management

resources.

Review, record and manage contract change management within Manitoba authority

and approval framework.

Actively monitor all risks and opportunities to the project, communicating with project

stakeholders including but not limited to project team, owners and Service Providers

regularly.

Will be responsible for coordinating and managing all activities required to be complete

the projects.

Responsible for project entry and data management within Manitoba project

management framework and information management systems.

Budgeting and Schedule

Develop and maintain detailed project schedules ensuring integration of capital and

operating streams and providing regular updates to the Manitoba manager identified for

their project.

Operate within the approved project budget in accordance with the Manitoba capital

framework. Weekly reporting and tracking is expected using internal Manitoba systems

which will include but is not limited to both actual and forecasted monthly project

spending.

Manage implementation for conformity within the approved project requirements,

including detailed scheduling and coordination

Procurement

The PM will work with consultants and external and internal stakeholders from

Manitoba and be responsible for defining the requirements of the project including the

detailed design documents and specifications up to a tender ready document package.

Support and participate in the tendering process including assisting the selection

committee to award the tender to the qualified proponent and issue the contract.

Development of project scope, quality, budget, schedule, risk, and adhering to all federal,

provincial and municipal acts and regulations, laws and legislation.

Develop the procurement plan in accordance with Manitoba obligations and policies

for the project.

Project Execution, Monitoring and Controlling

General

Delivery of project plan to ensure alignment of project goals and expectations including

management of Service Providers and contractors, manage and control project scope,

schedule and budget, quality, risks, communications, stakeholders and change control.

Manage all changes to scope through project charter and/or Change Order process,

review and approve submitted costs and track against both approved budget and

schedule. Advise Manitoba Manager when project budget increase or schedule delay is

projected to occur. Work within Manitoba systems to seek and obtain approvals.

Project Manager is required to monitor and navigate project through Manitoba’s

internal processes such as Architectural Review Board (ARB) approval process.

Responsible to manage project budget including review and process progress claims,

advising on timing of final payment and release of holdback monies. Biweekly/Weekly

reporting and tracking is expected using internal Manitoba systems/processes including

but not limited to Cash flow reporting of both actual and forecasted monthly project spend.

Responsible to conduct start up meeting, attend bi-weekly client meetings and other

as required. The PM will be require to provide regular communication including reporting

on projects status, budget and schedule using Manitoba systems and templates.

Track and manage overall Project opportunities and risks. Maximizing opportunities

and managing issues. Work with Stakeholders to inform the issue and provide

recommendations to be communicated Project Manager as necessary

Manage quality assurance and control requirements ensuring work conforms to the

contract including review of mock-ups and deficiency reviews.

Responsible to manage and coordinate provision of staff training on new systems.

Responsible for project entry and data management within Manitoba project

management framework and information management systems.

Procurement

Work with Manitoba to tender, recommend, select and negotiate contracts with

vendors.

Project Close Out

Conduct project closeout review.

Assemble and review all necessary project close out information including transfer to

operations, as-built documents, training manuals etc…

Lessons learned with all stakeholders and clients.

Final project close out.

SKILL REQUIREMENTS/QUALIFICATIONS

A clean criminal record check status will be required at the proponent’s expense prior to the successful Service Provider Resource(s) arriving onsite. Maintaining a clean status is required throughout the Proponents contract. An enhanced background check, completed by Manitoba may be required on certain projects due to the confidentiality of the materials shared to the Proponent. If the proponent fails, they must rectify on their own cost and time.

The following are minimum qualifications and/or experience for the delivery of the Services.

The Resource must have the following minimum qualifications or experience:

Minimum of ten (10) + years of experience managing Information Technology projects

Valid PMP Certification or Prince2 Practitioner certification.

Expertise in project lifecycles, and project planning including Resource, cost, and schedule estimation

Experience developing business cases

Experience planning and managing projects in a Public Sector organization

Experience managing multiple projects concurrently

Excellent interpersonal and listening skills

Strong facilitation skills

Strong analysis and problem resolution skills

Strong communication skills; oral, written and presentation