Senior Contracts Specialist Jobs

Mission for this Position
About Us
At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River Property, located in the Qikiqtani Region of Nunavut on Baffin Island; one of the world’s most captivating and seldom seen destinations. We are a unique company with a strong management who have amassed specialty experience on northern mining projects through all phases of Inuit consultation, permitting, construction and operation. Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing. The result is a work and community experience you won't find anywhere else. We are looking for people ready to share, build, and grow with our company.
Reporting to the Contracts Manager, the Senior Contracts Specialist will be responsible for leading the formation, administration, and close-out of major construction contracts and service agreements, including: pre-qualification of bidders, drafting Requests for Proposals (RFPs), negotiating contractual terms and conditions, and managing claims and disputes. The Senior Contracts Specialist will also be responsible for ensuring that all contracting activities are carried out in compliance with Baffinland’s stakeholder expectations and HSE (health, safety, and environmental) commitments, including the Mary River Inuit Impacts and Benefits Agreement.
Main Accountabilities

• Establish key performance indicators (KPIs) and other performance measurement metrics for contractors to enable regular reporting and progress monitoring. Provide such reports to Baffinland management and end-user departments on a regular basis; flag deviations or instances of non-compliance and implement corrective action, including enforcing contractual provisions where necessary.
• Identify opportunities to improve contracting practices, including improvements to contracting processes and continuous development of standardized contract documents, templates, and terms and conditions.
• Consult with key stakeholders from Operations and other Baffinland departments to develop contracting strategies which address the specific needs of end-user departments while maintaining an advantageous commercial position.
• Consult with end-user departments and legal counsel to manage claims and disputes as they arise during the course of each contract, negotiating favourable outcomes within key stakeholder expectations.
• Identify and pre-qualify potential contractors, including Inuit-owned firms as required by the Mary River Impact and Benefit Agreement, to develop a pool of sophisticated, qualified, and competent contractors which Baffinland can draw from for its operational needs.
• Develop Request for Proposals (RFP) documents and lead the contract formation process, including the negotiation of contractual terms and conditions to achieve contracts which can be managed effectively and efficiently.
• Ensure all contractual commitments are properly documented and recorded, including in Baffinland’s ERP system (SAP). Manage changes to the scope of services and/or contractual terms and conditions with key stakeholders with a view to minimize commercial risk.
• Ensure all contractors are compliant with Baffinland health, safety, and environmental (HSE) requirements, including full compliance with applicable site policies and procedures. Ensure contractual terms and conditions are aligned with Baffinland’s insurance program.
• Other duties as assigned
• Visit the Project site in Nunavut from time-to-time to liaise with end-user departments in Operations and troubleshoot contractual problems of a critical, time-sensitive nature.
• Mentor junior contract administrators and provide training in the contract formation and administration process, as well as in the use of Baffinland’s procurement systems and tools.
• Review contractor invoices for payment on a regular basis. Support the Cost Control team in forecasting and analysis.

Main Qualifications

• From 7 -10 years' experience in contracts management and administration, including contract formation and claims management/dispute resolution, preferably in industrial setting based in remote locations.
• Bachelor's degree in Engineering, Commerce, Business Administration, or Supply Chain Management required
• Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)
• Proficiency with ERP systems, preferably SAP

Job ID 2023-4942
Job Category Procurement & Supply Chain
Job Type Permanent