Receptionist Jobs

ROLE AND RESPONSIBILITIES

• AS THE FIRST CONTACT, CREATE A POSITIVE, INVITING AND PROFESSIONAL IMAGE OF THE ORGANIZATION FOR ALL VISITORS, SUPPLIERS AND EMPLOYEES OF THE BUILDING. • RESPOND TO TELEPHONE, E-MAIL, AND IN-PERSON INQUIRIES FROM CLIENTS, BUSINESS PARTNERS, AND OTHER PARTIES. • OPERATE SWITCHBOARD AND ACCURATELY DIRECT ALL INQUIRIES TO THE APPROPRIATE INDIVIDUALS, DIVISIONS, OR DEPARTMENTS ACROSS THE ORGANIZATION. • ACCOMMODATE VISITORS, CLIENTS, AND JOB CANDIDATES. • MANAGE ALL MATTERS PERTAINING TO FRONT OFFICE APPEARANCE & HOUSEKEEPING. • INVENTORY MAINTENANCE AND PROCUREMENT OF OFFICE SUPPLIES, STATIONARY & MISCELLANEOUS ITEMS. • ADMINISTER, SORT AND MANAGE INBOUND/OUTBOUND MAIL, INCLUDING PRIORITY POST, PACKAGES, COURIER SERVICES, AND OTHER CORRESPONDENCE, AND DISTRIBUTE AS REQUIRED TO RESPECTIVE INDIVIDUAL. • RECORD, FILE AND TRACK ALL OUTGOING AND INCOMING COURIER. • TRANSCRIBE TELEPHONE, E-MAIL, OR WRITTEN MESSAGES FOR STAFF MEMBERS WHERE APPROPRIATE. • ASSIST THE HUMAN RESOURCES DEPARTMENT WITH ADMINISTRATIVE TASKS AND PROVIDE RESEARCH AND ADMINISTRATIVE SUPPORT TO THE TEAM, WHERE NECESSARY. • INPUT DATA, TYPE FORMS, LETTERS, REPORTS, AND MEMOS AS NECESSARY. • ENSURE THAT THE APPROPRIATE EVACUATION PROCEDURES ARE CARRIED OUT IN THE EVENT OF AN EMERGENCY, INCLUDING CONDUCTING EVACUATION ANNOUNCEMENT FOR FACILITY AS PER THE COMPANY’S FIRE EVACUATION POLICY & PROCEDURE. • OBSERVE AND REPORT ANY SECURITY ISSUES TO THE V.P. HUMAN RESOURCES. • ANY AND ALL OTHER DUTIES AS ASSIGNED IN ORDER TO MEET COMPANY OBJECTIVES

SKILLS AND QUALIFICATIONS

• COLLEGE DIPLOMA OR RELATED EXPERIENCE REQUIRED. • 3-5 YEARS ADMINISTRATIVE EXPERIENCE, PREFERABLY IN THE CONSTRUCTION INDUSTRY. • EXPERIENCE WITH THE MICROSOFT OFFICE SUITE OF PRODUCTS INCLUDING WORD, EXCEL, OUTLOOK AND POWERPOINT