Projects Administrator Jobs

Our team is growing! Fortis Mining Engineering & Manufacturing is currently recruiting for a Projects Admin. The Projects Admin performs administrative duties requiring initiative, independence, and confidentiality in areas of project administration across multiple divisions as required. Reporting directly to the Sr. Contracts Administrator, the Projects Admin plays a key role in the execution of daily tasks necessary for the efficient operation of the organization. This position provides direct support to the Contracts Admin position in Mining, as well as support to the Lifeline and Progression projects team.

Key Responsibilities

• Opening and maintaining jobs in the Global shop Application system.
• Assist with completing monthly safety stats for Projects team.
• Receipt of goods and/or services in the Global shop Application system related to projects.
• Assist with Mining related employee tracking and information;
• Provide back-up to Contracts Admin position.
• Perform other related duties as assigned.
• Hire-on documentation
• LOA Documentation
• Assist co-workers and others by looking up information, and details on jobs, as required.
• Costing and reconciling company credit card transactions to various projects.
• Perform, facilitate, and support activities for a variety of tasks related to the project team:
• General Duties, including but not limited to:
• Emailing out timecards to employees onsite and ensuring timecards are returned on time.
• To deal courteously with customers, vendors, and all other coworkers, displaying a professional conduct and appearance
• Assist with setup and ongoing maintenance of filing systems.
• E-filing all documents for electronic storage and easy lookup.
• Entering Courier invoices.
• Creating and entering expense reports for employees/crew.
• Provide other administrative support to all areas of the Group of Companies, as require.
• Lay-off slips
• Labour entries for site crews, which includes entries into the Global shop Application system, LEM trackers, Payroll timecards and customer specific portals daily.
• Updating reports during weekly meetings.

Qualifications

The ideal candidate must possess:

• Ability to multi-task.
• Ability to communicate clearly.
• An administrative assistant certificate from a recognized business school.
• Ability to prioritize.
• Ability to work with minimal supervision and problem-solve as required.
• Any equivalent combination of training, education, and experience, that provides the required skills, knowledge, and abilities for the position.
• A minimum of two years experience preferred but not required.
• Ability to work well under pressure with time-sensitive deadlines.
• Strong organizational skills.
• Attention to detail with high level of accuracy.
• Ability to work in a team setting.
• Proficiency of MS Office including Word, Excel and Outlook.
• Knowledge of basic accounting.
• Knowledge of both Global shop & SAP Applications would be beneficial.
• Project Management Professional (PMP) certificate would be considered an asset.

What We Offer

• Matching Company RSP contributions.
• Competitive wage based on experience.
• Employee Group benefits including health, dental, short-term, long-term and life insurance.
• Support in your career development aspirations

NORTHERN STRANDS

Our diverse Group of Companies consists of Northern Strands, Fortis Mining Engineering & Manufacturing, and Certified Mining & Construction comprising 14 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services and safety training to mining site services, fabrication, rentals, repairs, testing and recertification. This diversity provides for an exciting environment with the opportunity to work with our employees and managers in every division.

Northern Strands is an equal opportunity employer.

We thank all applicants, however only those selected to continue the recruitment process will be contacted.