Program Manager Jobs

Organization: Plan International Canada

Reports to: Senior Program Manager

Location: Toronto (Hybrid) or Ottawa (up to 20% international travel annually)

Status: Full-time, Permanent

Contact level with Children: A

Grade: 7

What can you expect from a leading organization in the global movement to advance children’s rights and equality for girls?

Plan International Canada is the first non-profit organization to ever be inducted into Canada’s Most Admired Corporate Cultures Hall of Fame by Waterstone Human Capital. Here’s why: together, we have created a climate of trust and inclusivity – where diversity in people, ideas and approaches is not only respected, it’s encouraged.

We remain agile amid an ever-changing global landscape. Though we continue to evolve, our mission and strategic ambition will not change – and our work has never been so imperative. We will never stop believing in the multiplying power of girls and that every child deserves that right to learn, lead, decide and thrive. Our future success will be founded upon Plan International Canada’s 80+ year history of focusing on our mission, our core values, responding to challenges and seizing opportunities with purpose, relevance and impact.

Further information can be found at: plancanada.ca

The Position

The Program Manager is responsible to monitor Plan International Canada’s assigned projects in multiple geographical regions, or as requested, to ensure adherence to donor agreements, project management plans, financial systems, program closing and/or extension of existing projects as appropriate. They work collaboratively with Technical Advisors to prepare project implementation plans to review and support the preparation of donor reports in accordance with Plan International and donor compliance requirements. They also work collaboratively with Compliance Managers to review and oversee project budgets, forecasts, and donor financial reports (including variance analysis).

The Program Manager also plays a pivotal role in supporting Plan International country offices to ensure quality implementation projects, formulate, review and revise annual reports and work plans/ budgets, rollout monitoring and evaluation (M&E) and gender equality tools/ systems, including periodic evaluations. They contribute to the development and maintenance of systems/ tools to improve efficiencies within projects and ensure best practices in program management. They also participate in the development of funding proposals as required and provide support to other projects as needed.

What does success look like?

• The portfolio of projects assigned leads ongoing interactions with Technical Advisors and Grants Finance Managers to assure quality control of project implementation, efficient planning, high-quality of reports, and knowledge management processes.
• Excellent relationships with Plan International country offices will have been established to manage and deliver expected results.
• The internal project management systems and tools used will be more efficient in facilitating the ongoing management of the grants portfolio.
• The portfolio of projects assigned will demonstrate strong performance and delivery of grants, program management and compliance oversight and results with various donors such as Global Affairs Canada.
• The Program Management and Grants Finance and Compliance team and Technical Advisors team perform efficiently and effectively with good communication in all assigned projects to improve impact, especially for women and girls.

As our ideal candidate, you will have:

• Fluency in English, verbal and written communication (French is considered a strong asset).
• Experience reviewing, analyzing and synthesizing information to produce high-quality project documents (including donor reports, knowledge management documents and communication materials).
• Successfully managed complex programs from Global Affairs Canada, ensuring familiarity with Results Based Management (RBM), effective planning processes, high-quality reporting, deliverables and project closeout.
• The ability to effectively support the preparation of funding proposals as per donor requirements.
• A postgraduate degree in international development or other relevant discipline is an asset.
• Exceptional ability to build productive working relationships with diverse colleagues across the organization and with country offices, donors and other partners.
• Proven experience managing international development programs with different donors; some of which should have been gained overseas.

How to apply:

To express interest in this exciting opportunity, submit your resume and cover letter here by June 06, 2023. This position is open to internal and external applicants.

Plan International Canada is a hybrid workplace. You will work from the office and from home.

Plan International Canada hires based on merit and is strongly committed to equity and diversity within its community and to providing an inclusive workplace. Plan International Canada especially welcomes applications from Indigenous persons, persons with disabilities, visible minorities, women, persons of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.

If you have a disability that may affect your ability to perform in a role in which you are interested, we will be happy to discuss with you what adjustments or arrangements we can make to accommodate your needs. If your disability is likely to affect you adversely within the application process itself, please let us know (as soon as you feel comfortable to do so) by emailing [email protected] so that we can consider any adjustments to the process that will allow you to be considered fairly for the role.

Consistent with our Safeguarding Children and Young People Policy, the successful candidate must receive clearance by a police background check, including the vulnerable sector screen.

Applicants must be eligible to work in Canada for the duration of the work term. Proof of eligibility will be required.

Thank you for your interest in a career at Plan International Canada!