Meeting & Events Project Manager

At AstraZeneca, we are united by a common purpose – to push the boundaries of science to deliver life-changing medicines. This purpose underpins everything we do; our work helps to make hearts healthier, to help people breathe easier, and to help more people survive cancer. Every single day, we make a difference by delivering potentially life-changing medicines to millions of people and by leading breakthrough science that promises to transform the treatment of disease.

Our purpose is bold and so is our approach. Becoming a more agile and innovative company means creating a vibrant, dynamic culture where we celebrate entrepreneurial thinking and act with a sense of urgency. We are adventurous, taking ambitious risks and learning from both success and failure. We are curious, creative, and open to new insights and ways of working. Above all, we are passionate about science and driven to always put patients first. Join us and be part of a great place to work; an environment that energizes and empowers each of us to contribute to achieving our goal to develop and deliver life-changing medicines.

AstraZeneca in Canada

Headquartered in Mississauga, Ontario, we've been recognized as one of Greater Toronto Area's Top Employers for 8 straight years. Our collaborative work environment champions knowledge-sharing, decision-making, and entrepreneurial thinking. Our employees have the opportunity to work across teams, functions, and even the globe. With a commitment to sustainability, we're working towards making a positive impact where society needs it - health. We know the health of people, the planet and our business are interconnected, each impacting the others.

Our Position

The Project Manager, Meetings & Events will drive outstanding meeting and events planning services that are efficient and deliver value to AstraZeneca. They will have end to end accountability for internal and external meeting execution (face-to-face, virtual and hybrid), liaising with business owners, sourcing, and logistics partner to ensure success. This includes driving the planning process, leading planning discussions and driving timelines with business owners and external vendors.

The ideal candidate will have strong project management, problem solving, negotiation and interpersonal skills, and be able to work with little supervision. Candidates must be highly organized, flexible, thrive in a fast-paced and highly regulated environment, be willing to collaborate with other areas where needed and balance multiple projects with tight deadlines. They should understand the business objectives, culture and be able to keep up with evolving priorities. They will also contribute to broader organization programs and company goals.

Your role and responsibilities:

• Effectively manage external vendors and internal partners while establishing collaborative relationships
• Travel to and support off-site event delivery and execution when required
• Act as an engagement owner for AstraZeneca Canada’s Meeting Management Companies (MMC); coordinating activities and providing support, direction and appropriate training to deliver on all meeting objectives
• Identify creative solutions to find cost saving opportunities while adapting to changing business needs, policies and laws
• End-to-end accountability to plan and implement internal and external meetings (face-to face/virtual/hybrid) by working in collaboration with the business meeting owner and external partners for all aspects of a meeting, including site recommendations, production supplier recommendations, contract agreements, budgets, catering, creation and ownership of project plan, attendee management, travel arrangements, event agenda and on-site support
• Be an actively engaged member of the broader GME(AZ Global Meetings and Events) team through best practices and knowledge sharing while managing awareness of GME process and procedures in the Canadian Market
• Understand the business priorities and AstraZeneca culture including regulations, policies and reporting requirements
• Provide strong project management with the ability to communicate and collaborate effectively across all levels of organizations, both internal and external

Your qualifications include:

• Proficiency in MS Office tools (Word, PowerPoint and Excel)
• Demonstrated excellent written and verbal communication skills, negotiation and influencing skills, collaboration, conflict management and social skills
• Proven track record to act independently and be resourceful in approach to problem solving Ability to deliver and remain resilient within a fast paced, dynamic, ambiguous, changing environment
• Project Management Professional (PMP®) certification
• Bachelor’s Degree
• Have a compliance mind-set with strong focus on adherence to industry guidelines, company policies and financial visibility
• 3 + Years Project Management experience, leading teams and driving performance through external suppliers
• Demonstrated financial/budget proficiency

Preferred

• Experience with meeting industry technology a plus (ex. CVENT, Meetings apps)
• PMP Certification
• 3+ Years in Meeting management and/or Travel industry experience
• Certified Meeting Planning or Certified Meeting Management Certification
• Experience with virtual and/or hybrid events, sustainable meetings
• Bilingual (French/English)
• Pharmaceutical meeting planning experience

Great People want to Work with us! Find out why:

• Learn more about working with us in Canada
• Learn about our culture
• GTAA Top Employer Award for 9 years
• View our YouTube channel

Are you interested in working at AZ, apply today!

AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing [email protected].