Hse Administrator Jobs

Company Background:

Established in 2005, Birch Mountain Enterprises Limited Partnership is an equal opportunity employer with over 295 employees throughout the Fort McMurray region. Operating from its’ main operations in Fort McKay, BME provides vac, water, waste, fuel and flat bed hauling services to industrial and commercial customers.

When you join our team, you join a family of employees dedicated to a safe, enjoyable and positive work environment.

Job Summary:

The HSE Administrator’s job is to ensure the organization is supported by delivering a high-quality service that meets the expectations and needs of internal customers and the ownership. The administrator will track and record safety and quality documentation and statistics, in a timely manner.

The HSE Administrator, must collaborate with other areas of the company, including providing services to managers in different areas of the organization.

Key Functions and accountabilities:

• Plan and organize safety engagement initiatives.
• Immediately report problems/failures that may impact on the organization and/or its clients/customers to Manager.
• Compile monthly safety statistics and distribute.
• Achieve agreed personal targets and assist Manager to achieve team targets.
• Maintain action logs for incidents and inspections to be reviewed weekly.
• Assist in the creation of process forms and standards required in the Safety Management System.
• Enter data and maintain online registry accounts i.e. ISNetworld, Avetta, etc.
• Assist in internal and external audit process and maintenance of COR certifications.
• Assist HSE Team to make improvements and implement required changes.
• General office clerical and administrator duties.
• Manage site access requests and gate passes.
• Assist HSE Team to liaise with external agencies relation to health and safety matters.
• Take minutes during meetings and distribute.
• Update the training matrix as required and follow up on expiration dates and acquiring updated certifications and licenses.
• Pull driver’s abstracts on an annual basis.
• Assist with claims management as needed.
• Assist the training department with facilitating computer base learning (CBL) modules for new and existing employees.
• Actively participate in JHSC committee meetings and activities.
• Present a positive and professional image of the organization when interacting with all stakeholders.
• Organize, maintain, digitize and coordinate records and files.
• Ensure compliance to applicable codes, legislation, and procedures including health and safety.
• Other duties as assigned by HSE Manager
• Adhere to all organizational policies and procedures.
• Maintaining a high level of internal customer service, to the operations team.
• Assist with filing of safety documents for all business units.
• Facilitate and maintain the HSE Department document control process. Locating digital and hard copy filed materials upon request.
• Maintain employee transportation files.
• Data entry and maintenance of HSE databases (BIStrainer, Sharepoint, etc.).
• Maintaining a high level of confidentiality in all interactions.
• Assist the training department with scheduling and booking of internal and external training courses.
• Maintain documentation and prepare HSE reports, presentations, and communications.

Qualifications, Experience, Skills and abilities:

• Clear and professional written and oral communication skills.
• Must be legally eligible to work in Canada.
• Must be able to handle shifting and conflicting priorities and multiple deadlines in a dynamic environment.
• Minimum 2 years experience in the safety field.
• Self-motivated, able to multitask and work independently with minimal supervision.
• Ability to demonstrate a personal commitment and positive attitude to the safety team.
• HSA designation or equivalent.
• Experience with systems administration
• Attention to detail with a high degree of accuracy.
• Ability to work with a diverse group of management and safety professionals.
• Superior organizational and time management skills.
• Must be highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, AdobePro). A proficiency test may be required.
• Ability to coordinate with other departments and managers and work as a team.
• Elevated analytical skills, high level of integrity and a solid work ethic. Excellent computer skills and proficient in Excel, Word, Outlook and PowerPoint. Ability to meet tight deadlines and/or urgent requests.

We thank you for your interest in Birch Mountain and remind all candidates that only successful applicants will be contacted.

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